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Well said Peter. We seem to assume that archives can only be transferred after a certain point and while some records may want to be kept insure for ease of access. The vast majority will not. Paula Paula J Smith, ARMA, MSc Pre Sales and Content Manager Techtonics Group Ltd 021 290 0830 Www.techtonics.co.nz Sent while mobile On 11/11/2010, at 7:41, "Peter Emmerson" <[log in to unmask]> wrote: > May I make a not very radical suggestion? Transfer the document, which appears to be a key foundation document of the local authority, to your colleagues in the Wiltshire and Swindon Archives Service now. They have purpose built facilities and systems designed to ensure the continued survival of records which far exceed anything which is likely to be found in Council offices. The document will still be in Council custody. > > > > There’s no magic date at which records become archives – some are destined for permanent preservation from the moment they are created – and the important thing is to ensure that they are properly protected and cared for, as far as possible in custody of the organisation to which they belong. The character of the record will not change by being superseded and replaced and it’s clearly not the sort of document which, in its original form, is in daily use. > > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ > For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]