 |
 |
Our policy is as follows: 1. Save e-mail in .msg format in appropriate folder in file plan (function/activity based), where it will be subject to corporate records retention/disposal scheme 2. Delete e-mail from e-mail system 3. Purge e-mail from e-mail system. Deirdre Sharp ________________________________ From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Cowling Clare Sent: 28 September 2010 15:49 To: [log in to unmask] Subject: FW: Email retention periods Dear all, I've been asked to benchmark current practice re email archiving (which we already have) and deletion policy (which we currently don't have) for archived emails eg 1 year, 2 years, 7 years, indefinitely. If you have an email deletion policy it would be useful to know how you arrived at it - what were the key reasons/drivers eg space saving, capacity issues, compliance, retrieval, time wasting? Or perhaps there is no retention period in your organisation; if so, has this caused problems? Clare Clare Cowling Senior Compliance Adviser (Information & Records Management) Corporate Governance Directorate Transport for London Windsor House, 42-50 Victoria Street, London SW1H 0TL T: 020 7126 4236 F: 020 7126 3185 E: [log in to unmask] Mobile: 07545200429 ************************************************************************ *********** The contents of the e-mail and any transmitted files are confidential and intended solely for the use of the individual or entity to whom they are addressed. Transport for London hereby exclude any warranty and any liability as to the quality or accuracy of the contents of this email and any attached transmitted files. If you are not the intended recipient be advised that you have received this email in error and that any use, dissemination, forwarding, printing or copying of this email is strictly prohibited., If you have received this email in error please notify [log in to unmask], This email has been sent from Transport for London, or from one of the companies within its control within the meaning of Part V of the Local Government and Housing Act 1989. Further details about TfL and its subsidiary companies can be found at http://www.tfl.gov.uk/ourcompany, This footnote also confirms that this email message has been swept for the presence of computer viruses. ************************************************************************ *********** For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] The information contained in this email is intended only for the person or organization to which it is addressed. If you have received it by mistake, please disregard and notify the sender immediately. Unauthorized disclosure or use of such information may be a breach of legislation or confidentiality and may be legally privileged. Emails sent from and received by Members and employees of Norfolk County Council may be monitored. They may also be disclosed to other people under legislation, particularly the Freedom Of Information Act 2000. Unless this email relates to Norfolk County Council business it will be regarded by the Council as personal and will not be authorized by or sent on behalf of the Council. The sender will have sole responsibility for any legal actions or disputes that may arise. To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]