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Hi A very good question. Having become a "lurker" in recent months I thought I would step out a little. Lets explore Definition of owner in this context (because your business sets the context). The ultimate owner is the Council(IMHO). Why do we think the owner is a person? This is because our ICT colleagues (and no, I am not bashing them at all) need to assign owners from a security/technical perspective and this has driven a change in philosophy surrounding ownership. If we go back a few years before ICT, we had files. Lets extend the process. A letter came in, you were targeted to respond or deal, did you own the file then? No So who did? The registry? No. The boss? No. The Council? Yes, but there was no person who declared on behalf of the Council I declare this owned by the Council, it was an assumption. Thus, in my opinion, the Owner is the Council. The author is the author wot wrote it (excuse the Morecambe and Wise reference, after all it is Friday) The person (or better described as the role) responsible on behalf of the authority is the role in the information lifecycle who has at that time the responsibility as processor or custodian. Happy to discuss Paul Dodgson -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Eleanor Rowe Sent: 10 September 2010 13:23 To: [log in to unmask] Subject: Record Owner - definition Has anyone got a nice, clear, simple definition of the owner of a record. I am struggling with creator, author, person responsible for review, editing, updating, publishing etc. Creator/created by can be recorded automatically in a system, but this is the author and not necessarily the person responsible for e.g. reviewing or updating a policy. Many thanks Eleanor Records Manager The Moray Council Elgin To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] This email was received from the INTERNET and scanned by the Government Secure Intranet anti-virus service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) In case of problems, please call your organisation’s IT Helpdesk. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless Worldwide in partnership with MessageLabs. (CCTM Certificate Number 2009/09/0052.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. To view the list archives go to: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RECORDS-MANAGEMENT-UK To unsubscribe from this list, send an email to [log in to unmask] with the words UNSUBSCRIBE RECORDS-MANAGEMENT-UK For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]