JISCMail - DATA-PROTECTION Archives

It sounds excessive, so breach of third principle. Presumably they don’t need details of every student because not all of them claim? There’s also an alternative which currently works. If every student is claiming the same discount, it could be justifiable to give a list rather than doing an individual check. But if it’s only some of them, I agree that 29(c) wouldn’t fly because it probably does not pass the “necessary” test. It’s not necessary for them to have everyone’s details unless everyone is affected.

Tim Turner

NHS MAnchester

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Mike Trebilcock
Sent: 06 August 2010 10:17
To: [log in to unmask]
Subject: [data-protection] Full Time Student Lists for Councils

I am being asked by my Council (Revenue Department) for a list of all Full Time students (Names, DOBs, Address, Course of Study) so that they can use it to validate claims for reduction in Council Tax etc. I believe that supplying a list of all students is inappropriate and we have a system where a student wanting to claim tax reduction is able to get a evidence form from us to present to the council. The council are trying to “reduce bureaucracy”. They have not tried to specify a Sec 29(c) exception although I do not believe that this would apply to this case anyway.

I believe that even if I put a line on our enrolment forms stating that we will share the data with the council for the purposes all assisting tax refunds or reductions, then it is still inappropriate to share every full time students details and I will end up disclosing personal data with for no real purpose. Apparently I am the only college not complying with this request, but intend to stick to my guns.

Have I got it wrong?

Mike

Mike Trebilcock

Information Manager

Cornwall College

T:01209 616136. Internal: 3136.

M: 07818091490

E: [log in to unmask]

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