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I agree with James. Providing the sending school gets an undertaking from the receiving school to apply the retention rule, and impose a similar condition in turn if they pass them on, I do not believe it is necessary for the sending school to keep the full record. If it is not necessary doing so breaches DPA Phillip Bradshaw Information Manager Democratic Services Room CY4A, County Hall EMail: [log in to unmask] Phone: 029 2087 3346 Mobile : 07890 265987 Fax: 029 2087 3349 Fax: 029 2087 3349 Obstacles are a great incentive -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of McClen James (South of Tyne and Wear) Sent: 29 June 2010 10:34 To: [log in to unmask] Subject: Re: Child Protection files Does this mean that if the child attends 10 different schools through their childhood there'll be 10 separate files on them? And will this be mirrored by social services? Jim McClen Records Manager NHS South of Tyne and Wear Serving Gateshead, South Tyneside and Sunderland Primary Care Trusts -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Alison Marsh Sent: 29 June 2010 10:03 To: [log in to unmask] Subject: Re: Child Protection files Hi David Yes that is what it means - the organisation that copies the files is the record creator and therefore should retain the original documentation for the minimum retention periods. Kind Regards Alison Health Records Manager Tel: 0161-212-5739 Fax: 0161-212-4633 Mobile: 07818 580151 -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of David Reeve Sent: 29 June 2010 09:36 To: [log in to unmask] Subject: Child Protection files Hi all I have had a query froma school about procedures around child protection files. The current RMS Guidelines state: "Child Protection information must be copied and sent under separate cover to new school/college whilst the child is still under 18 (i.e. the information does not need to be sent to a university for example) Where a child is removed from roll to be educated at home, the file should be copied to the Local Education Authority" The query is does this mean that the initial school has to copy the file to send on and keep the original themselves until the 25 years from Date of Birth retention is up? Has anyone any thoughts? Thanks David ++++++++++++++++++++++++ Dr David Reeve Corporate Information Manager Records Management Unit County Hall Tel: (01305) 225191 "This e-mail is intended for the named addressee(s) only and may contain information about individuals or other sensitive information and should be handled accordingly. 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