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Hi Jill

My advice would be to firstly collate the following info:-

job description
role of OHA (obtain details from RCN)
past records of performance review/1:1s with your line manager
HSE Management Standards (attached)
the list of tasks you outline below

Next, look at all the above and devise some clear parameters for discussion with your line manager. Think about how and when these HR tasks infiltrated into your OH role and became your responsibility. Once you have this established, run it by the RCN (get a named rep) then arrange a meeting with your line manager.

Since you are feeling so strained by your work situation, ask your employer to facilitate a work Stress Risk Assessment. It sounds you may benefit from a referral to Occupational Health. Don't be afraid to ask. Just because we are OH professionals, it does not mean we are immune to having our health adversely affected by work factors.

I have attached a stress risk questionnaire in case they don't have one to hand, plus how to rate the risks table and a guide for line managers (which you may wish to give him/her).

I'm interested in your OH structure/model and how this has happened to you. You can email me direct [log in to unmask].

I hope this helps.

Good luck!

Priscilla

OHM Harrods

-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Jill Rossiter
Sent: Tuesday 22 June 2010 13:35
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] HR Jobs and Occ Health

Hi Priscilla

Thank you for your reply. I think I need to give you a little bit of background to my situation. When I first started working for this manufacturing company I was a shift nurse and looked after all the employees on my shift for health surveillance and First Aid. There were no work based First Aiders at that time. All injuries and illness were treated in the Surgery at work. The First Aider/ Technician on nights carried out recording and monitoring of sick pay and I took it over when he was on holiday. There was another First Aider/Technician working on days and afternoons on the opposite shift to me. To cut a long story short both have now retired and have not been replaced. We have work based First Aiders and I work the day shift and I now have all shifts to deal with regarding health surveillance. We had a new HR Manager 3 years ago and my workload had tripled. I can cope with the extra Occ Health duties but unfortunately the HR duties I now have cuts down dramatically the amount of Occ Health work I can complete. I seem to be spending the majority of my working day completing daily HR tasks. I dont feel like a nurse anymore! These are the HR jobs I now do:

Recording sickness absence for site on HR Tensor system

Maintaining a monthly sickness absence spreadsheet including days and hours lost

Reporting sickness absence hours lost both short and long term on a monthly basis

Recording and monitoring Company and Statutory sick pay entitlement

Writing to employees to inform them when they are running out of sick pay entitlement.

Complete when necessary SSP1 forms for employees who are about to run out of SSP in order for them to claim ESA.

Record and monitor sickness absence management disciplinary stages for all sickness absentees.

Send copies of absence planners and previous sickness absence disciplinary stages to Managers on employees return to work noting which stage of disciplinary they have reached if applicable.

Recording all sickness absence disciplinary stages issued by Managers.

Monitor outstanding disciplinary issues and remind Managers when outstanding.

Maintain sickness absence disciplinary files for HR dept and file away all related paperwork eg sickness absence forms, minutes of meetings for disciplinary or rehabilitation issues.

Remind all Managers if they are not sending all required paperwork re disciplinary issues.

I have just been on holiday for a week and am due to return to work tomorrow morning. I dread going back as I know that it will take me over a week to catch up on HR work. My holiday has been spoilt as I can only think about the work issues that are worrying me. HR dept record the basics of what I usually do with regard to sickness absence when I am away but they are very happy to hand it back when I return!!! I really dont know where to start - Am I being unreasonable? One things for sure I need to support myself as I know I am slipping downhill fast!

Regards

Jill

----- Original Message -----

From: [log in to unmask] href="mailto:[log in to unmask]">Corrigan, Priscilla

To: [log in to unmask] href="mailto:[log in to unmask]">[log in to unmask]

Sent: Tuesday, June 22, 2010 10:20 AM

Subject: Re: [OCC-HEALTH] HR Jobs and Occ Health

Hi Jill

I'm sorry to hear that your workload is causing you anxiety and stress.

What kind of HR related tasks are you under pressure to do?

Once you can tell us more, I will try my best to advise.

Priscilla

OHM

Harrods

-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Jill Rossiter
Sent: Tuesday 22 June 2010 10:01
To: [log in to unmask]
Subject: [OCC-HEALTH] HR Jobs and Occ Health

Dear List

I wondered if there were any Occupational Health Nurses out there who have a workload of HR duties to perform besides their own Occ Health duties. A large proportion of my work involves carrying out HR related work . Unfortunately it compromises my own Occ Health duties. I will be raising my concerns with my HR Manager in the very near future as I am really coming to the end of my tether with it all!. I would also welcome any help, support or your views on this as I really do need to address it ASAP as it is causing me an awful lot of anxiety and stress.

Regards

Jill Rossiter
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Disclaimer: Harrods Limited, Registered in London. Company Number 30209. Registered Office: 87-135 Brompton Road, Knightsbridge, London. SW1X 7XL. This message has been sent via the Internet. Internet communications are not secure against interception or modification. Harrods Ltd therefore can not guarantee that this message has not been modified in transit. This message and any files transmitted with it are confidential and intended solely for the use of the addressee. If you have received this message in error please notify the sender and destroy your copies of the message and any attached files.

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CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH