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For our one-to-ones, we moved this year from paper records to a simple Access database, which has been really useful and easy to use. We use student record numbers as identifiers but we don't scan cards - I can see the attraction of being able to do so, but we haven't found it takes that much time to enter the number and other data manually. For workshops we have an online booking system via our VLE, but find that many of the booked students don't turn up and others turn up on the day, so to make the e-registers useful we would need to do quite a bit of amending. So far we haven't bothered (we just record numbers), but it would be useful to have more meaningful data, so it's certainly something we're thinking about. Kim Dr Kim Shahabudin, FHEA, Study Adviser & LearnHigher Research Officer Room 107, Carrington Building, Whiteknights, University of Reading, RG6 6UA| ( 0118 378 4218| : www.reading.ac.uk/studyadvice : www.learnhigher.ac.uk From: Chetna Patel Sent: Tue 15/06/2010 13:55 To: [log in to unmask] Subject: Re: Electronic Registers Hi David We've been collecting information through a paper register and yes its arduous and prone to errors due to poor handwriting but recently we've set up an online booking system which has the obvious advantages for scheduling and capturing information, however it still has a few bugs that we need to iron out. Another avenue we are going to be taking next session is to use a Swipe reader; the Mathematics Learning Support Centre at Loughborough University have been using them successfully for many years. They recommended "USB Magnetic Stripe Card Reader 1 track ASR75AB White USB keyboard Emulator available from http://www.access-is.com (contact Cliff Hunter). Another approach is access to a bespoke database that tutors can log details into after each session, this is currently being used at the Robert Gordon University - Study skill and Access Unit. Although making a note after every session sounds laborious, it becomes a good record of what learning and teaching techniques have been used and tutors can easily follow-on from previous tutor's work. I've copied this to John if you need any more information on that. All the best Chetna Book appointment for support here: http://www.mash.group.shef.ac.uk/ --- Ms Chetna Patel FHEA MIMA CMath sigma Outstanding Contributor 2009 Mathematics & Statistics Help Manager Learning and Teaching Services University of Sheffield The Octagon Centre M15-17 Western Bank Sheffield, S10 2TQ Tel: (0114) 222 1749 Mob: (0781) 488 4907 ___ www.shef.ac.uk/mash From: learning development in higher education network [mailto:[log in to unmask]] On Behalf Of David Bowers Sent: 15 June 2010 11:59 To: [log in to unmask] Subject: Electronic Registers Dear all, We currently use paper-based signing in sheets to record attendance at our LD drop-ins and workshops. This requires considerable manual trawling if we are asked things like "how many first year Sociology students have attended sessions related to academic writing this year?" Does anyone have experience to share relating to using electronic registers? All students have an ID card with scannable barcode. Has anyone invested in a system to convert this to a useable database? Thanks David Bowers, Head of Learning Development, University Campus Suffolk, Neptune Quay, Ipswich, IP4 1QJ, United Kingdom. Tel: (+44)/(0)1473 338707