Dear Sam,
Do you need paper copies for visitors to look at? And do you have to bin them? We’ve just scanned our reports and visitors view the reports on our public access computer as they are all linked through our database. Also rather than throw the paper copies away we’re managing to give most of them to the relevant local studies library or society.
Regards,
Stuart
Stuart Cakebread
Greater London Historic Environment Record Manager
Greater London Archaeology Advisory Service
English Heritage - London Region
1 Waterhouse Square
138-142 Holborn
London EC1N 2ST
020-7973-3731
Please see our website:
-----Original
Message-----
From: Issues
related to Historic Environment Records
[mailto:[log in to unmask]] On Behalf Of
Sam Mellonie
Sent: 17
June 2010 16:00
To: [log in to unmask]
Subject: Re: Government Connect
Thanks for replies on and off list, it is comforting to learn there are others in experiencing similar problems, but sad that these regulations are being interpreted to lessen rather than improve customer service. Sadly Tim and Andrew, if we had no visitors that would largely destroy our argument for keeping paper copies for people to look at - it has already been suggested the entire HER could be scanned and then binned!
Sam
From:
Issues related to Historic Environment Records [mailto:[log in to unmask]]
On Behalf Of Andrew Puls
Sent: 16
June 2010 15:08
To: [log in to unmask]
Subject: Re: Government Connect
Highland's approach using HBSMR - put (virtually) everything on the online HER and point all potential visitors to the website. I don't remember the last time we had a visitor (the online HER averages 65 vistors per day, none of whom need supervision or training). Bliss really.
Andrew Puls
Archaeologist
Planning and Development Service
Highland Council
Glenurquhart Road
Inverness IV3 5NX
Tel: 01463 702505 Fax: 01463 702298
HER | Historic Environment Record | http://her.highland.gov.uk
-----Original Message-----
From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of David Evans
Sent: 16 June 2010 14:58
To: [log in to unmask]
Subject: Re: Government ConnectAgreed – too much of a security risk and the visitors still need training overseeing.
David Evans
Historic Environment Record Officer
Planning and Environment
Planning, Transportation & Strategic Environment
PO Box 2081
The Council Offices, Castle Street
Thornbury
South Gloucestershire
BS35 9BP
Phone: 01454 863649
fax: 01454 864473
From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of GRUBB, Tim
Sent: 16 June 2010 14:38
To: [log in to unmask]
Subject: Re: Government Connect
Sam
You could try the much rumoured Gloucestershire approach of not letting visitors come to the HER.
Just a thought..
J
Tim
Tim Grubb - HER Officer
Gloucestershire County Council Archaeology Service
Shire Hall, Gloucester.
GL1 2TH
Tel - 01452 425705
Fax - 01452 425356
Email - [log in to unmask]
Web - www.gloucestershire.gov.uk/archaeology
HER Enquries - http://www.gloucestershire.gov.uk/index.cfm?articleid=10032Go to www.gloucestershire.gov.uk to find information on any County Council service. It couldn’t be easier to find information instantly and in some cases apply for services online.
From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Sam Mellonie
Sent: 15 June 2010 14:30
To: [log in to unmask]
Subject: Government Connect
We are still sorting things out from our unitary reorganisation, and one of the latest things we have been told is that when we move to our new location and log onto the new network under Government Connect we will not be able to log visitors to the HER onto HBSMR.
At present we have a read-only version which we let consultants and some members of the public use, with some simple guidance, to speed up their search. Although there is potential for them to roam around our network and files, they are also grown-ups and are in for a specific purpose - it has never been an issue. Additionally, we do not have access to files unrelated to our work area, and between Stephen and myself we have no confidential files.
What I was wondering was how other HERs approach this problem, either with HBSMR or any other system they are using. We have considered the Heritage Gateway as an alternative and returning to paper maps (which fortunately we still have), but this is not an ideal solution. We are also considering a standalone copy on a locked down PC which would then entail regular data uploads. All ideas welcome.
Sam
Sam Mellonie
Technical Officer
Heritage & Design Team
Borough Hall
Cauldwell Street
Bedford
MK42 9AP
0300 300 6038
Central Bedfordshire Council
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