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Have U got what it takes to join the Unilever Archives and Records Management Team?
We are seeking applications for our annual Archive/Records Assistant posts. We are looking for two enthusiastic people to join the team, who will be expected to play an active role in the further development and promotion of our first class service.
You will be a graduate or about to graduate and interested in pursuing a career in archives and/or records management. The positions will start no later than July and run for approximately one year. As these are temporary posts the individuals will be required to register with Unilever's preferred agency.
The nature of the work will be varied, involving cataloguing, answering enquiries, promotion of the service and inputting data into the archives and records management databases. Unilever’s archive dates back to 1292 and encompasses all areas of the global business. The cutting edge records management service provides both storage in Port Sunlight and support and training to our UK based customers. The successful candidates will have the opportunity to develop their archives/records management skills in a supportive environment. Full training will be given in all aspects of the role. There may also be the opportunity to travel to other Unilever sites within the UK.
Salary £16,250pa.
Closing date for applications is Friday 14 May 2010. Applications are by CV and covering letter and should be sent to Mrs C Terry, Administration Assistant, Unilever Archives and Records Management (The North Wing), PO Box 69, Port Sunlight, Wirral, CH62 4ZD, or by e-mail to [log in to unmask]
Interviews will be held on the 2nd and 3rd June in Port Sunlight (between Liverpool and Chester).
Further information:
For further details about the roles, please see the job specification below. For further information about Unilever Archives and Records Management please contact Mrs C Terry, Administration Assistant on 0151 641 4551 or by e-mail [log in to unmask]
Regards,
Lesley
Lesley Owen-Edwards
Unilever Archives
Unilever PLC
Registered in England and Wales; Company No
41424
Registered
office: Port Sunlight, Wirral, Merseyside, CH62 4ZD
ARCHIVE/RECORDS ASSISTANTS - JOB
SPEC
We require two archive/records assistants to support the work of the Unilever Archive & Records Management (UARM) team in Port Sunlight. These are temporary posts, tenable for 12 months. Applicants should be interested in pursuing a career in archives and/or records management, or be intending to apply for one of the post-graduate archive courses. The post holders will be based at the repository in Port Sunlight (between Liverpool and Chester), and will be employed by Manpower, Unilever’s preferred supplier for temporary contract staff. They must be prepared to travel to London and other Unilever sites occasionally.
Salary will be £16,250.
Purpose of the post
* To provide administrative support
to the UARM team.
* To help increase awareness of the
value of the company’s history and archives.
* To
assist the archivists with research for corporate and third party enquiries.
* To undertake routine records
management duties.
* To help promote the records
management service and storage facility within Corporate Centre.
* To assist in the development of
databases essential for accessing the archive collections and the Records
Management Store.
Skills/competencies and experience required
Essential
* A good honours degree.
* Excellent communication and
interpersonal skills.
* A good team player, but able to
work on their own initiative and set their own priorities.
* Familiarity with Windows based
software.
* Accuracy and an eye for detail.
* Organised.
* An
interest in business archives and records management.
* Calm
under pressure.
* Flexibility.
* Good level of fitness and an
ability to carry boxes.
* Willingness to travel, if
required.
Preferable
* Previous experience of
archive/records management work.
* Previous experience in a
business environment.
* Modern European
languages.
Duties
Archives
* To file in-house magazines, photographs, advertising and packaging as received and input the details in the CALM database.
* To input, on a daily basis,
enquiries and accessions received in CALM.
* To
update information in other databases and spreadsheets, as required.
* To box list accessions when
received and other collections as required.
* To open
up and re-lock the strongrooms daily.
* To monitor environmental
conditions in the strongrooms and take daily temperature and relative humidity
readings.
* To help identify conservation needs
in the archive collections.
* To be responsible for basic
preservation work, such as document cleaning, reboxing and the creation of
manila folders.
* To assist in researching and
answering enquiries.
* To supervise researchers.
* To undertake large photocopying
orders and scanning.
* To be responsible for the
conservation supplies cupboards and ensure that orders are received.
* To be responsible for the receipt
of new internal publications.
Records Management
* To assist in the transfer of records from Unilever London departments and other clients to the Records Management Service Port Sunlight (RMSPS), liaising with departmental record officers and post room staff. To carry out physical checks on boxes and accompanying transfer sheets to ensure that boxes have not been over-filled, contain "like" material and that duplicate items and non-approved files have not been included.
* To re-box and re-package files as
necessary.
* To assist in compiling and updating
the documentation of records transferred to the RMSPS, whether electronic or
paper, as well as any other finding aids.
* To undertake retrievals and loans
according to agreed procedures.
* To answer any enquiries
relating to the items stored with the RMSPS.
* To
box-list accessions after appraisal by an archivist.
* To
participate in the Records Management programmes for Unilever London and the
operating companies, as required.
* To monitor environmental conditions
in the strongroom.
* To open up and lock the building
and mobile shelving.