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The 2007 JISC HEI Retention Schedule recommends 'End of recruitment process + 3 months' and cites the relevant employment legislation. It draws attention to Section 1.7 of the Info Commissioner's Employment Practices Code which confirms that action will normally be taken within 3 months. It also notes that the CIPD Guidance recommends 1 year. The link is: http://vle.causeway.ac.uk/jisc_he/default_recordgroup_details.asp?Top_Level_ ID=6 <http://vle.causeway.ac.uk/jisc_he/default_recordgroup_details.asp?Top_Level _ID=6&Function_L1_ID=29&Activity_L2_ID=202&Record_Group_ID=512#skipnav> &Function_L1_ID=29&Activity_L2_ID=202&Record_Group_ID=512#skipnav From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Sarah Phillips Sent: 30 March 2010 17:13 To: [log in to unmask] Subject: Unsuccessful Job Applications Dear All, I have a query relating to the retention of unsuccessful job applications. At present our retention period for these is completion of appointment + 6 months and cites discrimination legislation for the retention period. However on closer inspection of the Sex Discrimination Act, 1975, Race Relations Act 1976 and Disability Discrimination Act 1995 it would appear that a claim must be brought to an Employment Tribunal within 3 months. Looking at quite a few other organisation's retention schedules 6 months seems to be in fairly wide use and I just wanted to check if anyone knew a reason why they're often kept for these three extra months. I know that the limitation period extends to 6 months where the employer was working on behalf of the Crown and that other discrimination cases under the Act (relating to goods and services etc) have to be heard in a county court within 6 months, but presumably an employment case will always have to be heard by an employment tribunal? Any advice gratefully received. Best wishes, Sarah Sarah Phillips University Records Manager Governance & Compliance Division Cardiff University McKenzie House 30-36 Newport Road Cardiff CF24 0DE 029 20879403 [log in to unmask] For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]