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You should be encrypting this sort of information. WinZip
(latest versions) provide good encryption for reasonable cost especially when
coupled with a complex password.
However, you need to consider your sources too. By “other organizations”
do you know that they are entitled to share this information with you and for
what purposes are you collecting it? It’s not simply about securing the
data in transit, but whether or not the information should be shared in the
first place.
I suggest that if this is a major piece of work and/or will be
regular, that you document the sharing procedures and make sure that the other organizations
are fully aware of their own obligations too.
Simon Howarth.
From: This list is for
those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Barlow, Jackie
Sent: 18 February 2010 11:50
To: [log in to unmask]
Subject: [data-protection] Transfer of data to our organisation from
other organisations.
Dear
colleagues,
We are
considering the transfer of data in to us from other organisations in the UK and
also from outside of the EEA. This data will involve names, addresses,
dates of birth and email addresses etc.
We are
concerned about the level of security and feel that a spreadsheet attached to a
simple email is not sufficient.
I would be
grateful for any advice/information from colleagues who have dealt with similar
situations.
Many thanks.
Jackie
Jacqueline
Barlow ACIB MBA
University Records Manager
Anglia Ruskin University
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