You should be encrypting this sort of information. WinZip (latest versions)
provide good encryption for reasonable cost especially when coupled with a
complex password.
However, you need to consider your sources too. By "other organizations" do
you know that they are entitled to share this information with you and for
what purposes are you collecting it? It's not simply about securing the data
in transit, but whether or not the information should be shared in the first
place.
I suggest that if this is a major piece of work and/or will be regular, that
you document the sharing procedures and make sure that the other
organizations are fully aware of their own obligations too.
Simon Howarth.
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Barlow, Jackie
Sent: 18 February 2010 11:50
To: [log in to unmask]
Subject: [data-protection] Transfer of data to our organisation from other
organisations.
Dear colleagues,
We are considering the transfer of data in to us from other organisations in
the UK and also from outside of the EEA. This data will involve names,
addresses, dates of birth and email addresses etc.
We are concerned about the level of security and feel that a spreadsheet
attached to a simple email is not sufficient.
I would be grateful for any advice/information from colleagues who have
dealt with similar situations.
Many thanks.
Jackie
Jacqueline Barlow ACIB MBA
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Anglia Ruskin University
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