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Lawrence If in the end you resort to a picture showing a mess of documents, I'd suggest a messy file store - documents strewn over cabinets, overflowing boxes, that sort of thing - rather than a messy individual desktop, to emphasise the corporate scale of the problem. Marc -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Lawrence Serewicz Sent: 16 January 2010 07:29 To: [log in to unmask] Subject: what does bad digital records management look like? photos or visuals to share? Dear All, I am preparing a presentation which will include a discussion of records management. I want to make this tangible to senior management. I have slides that show poor paper records management. The well known desk piled with papers or a storage shed with boxes open at random and obvious signs of flooding. What I am struggling to find, or develop, is a slide or a picture that show what poor digital records management looks like. A couple of options that spring to mind would be to have a picture of a desktop with lots of documents and few folders randomly arranged. My concern, and perhaps this is a problem for the field, is that a lay person will see a lot of files and folders and think that the desk top is organised. They cannot visualize inside that to realize it is not well ordered. Moreover, simply saying digital records needs to be managed does not create a "golden thread" from the individual with poor RM digitally to the whole organisation having a serious digital storage problem. Despite the theoretical arguments about storing everything, we cannot keep buying bigger buckets. :) At a glance I can see bad paper records management by seeing open records boxes strewn across a service depot with files and papers falling out. At a glance, I (perhaps I need new glasses) cannot see the same thing digitally. Perhaps I have not yet entered the matrix. :) I think that if I could make the point about digital by saying that the same goes for digital, but that may not have the same impact. How have you approached? How would you approach it? I may end up with the screen shot of a desktop but I was hoping for something else. Any help would be greatly appreciated and reciprocated. Best, Lawrence For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]