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Greatly using the help of the intranet team we made an online searchable schedule. I included examples of records in the retention schedule spreadsheet of business specific records. The intranet team somehow and magically uploaded this into some simple online database and gave it a front end for the users. On accessing this page it displayed a simple search box google "esque" and the user could type a record type and the system would display the relevant part(s) of the schedule matching the search term. Any terms that did not match the entries on the schedule and its examples would be sent to me by email so I could see any gaps etc. for updates. I don't know how they achieved this but it was an impressive feat, no doubt helped by the fact that I worked in the same team as the intranet developers! Regards Mark -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Lynsey Scott Sent: 30 September 2009 14:37 To: [log in to unmask] Subject: User friendly retention schedules Afternoon all I have a question for those of you with large retention schedules - how have you published your schedule so it is easy for people to use? Our retention schedule is currently a 300 page spreadsheet, which is very difficult to use and search for specific things We're thinking about turning it into a Sharepoint list, but that also has its pitfalls. Is anybody using any particular package or method that would make usability a bit easier? Regards, Lynsey Scott Perth & Kinross Council For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] ----------------------------------------- This e-mail is confidential. If you are not the addressee or the intended recipient of this message any distribution, copying, publication or use of the information contained in this message for any purpose is prohibited. Please notify the sender immediately by e-mail and then delete this message from your system. Genzyme Therapeutics Ltd Registered in England Company Registration No. 4313666 Registered Office 4620 Kingsgate Cascade Way Oxford Business Park South Oxford OX4 2SU For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]