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Graham,
What criteria do you suggest? We have
limited entry to research or academic creations produced by staff at the
University. This can range from a traditional article to recorded music or any
other audio visual item we can capture in digital form. Even if we can’t
capture it (for example a physical art exhibition) we can at least record where
and when it occurred. Since our IR has its roots (as do many UK IRs) in the preparation
for the last RAE it contains items published before the academic came here
(which the RAE required).
There is not, as far as I know, any rule
about which repository any item should be in. An academic who has recently left
would like to remove all his items from our IR (even those published while he
was here) and instead include them in the IR of his new employer.
Even without the requirements of the RAE
or REF there were publications before IRs were built so where should these be
kept? In the IR that first captured them, or should they follow the academic
like ducklings following their parent :-) .
John.
From:
Graham Triggs [mailto:[log in to unmask]]
Sent: 29 September 2009
To:
Subject: RE: Staff who have left?
If you have to
decide what to do about records in the IR after a staff member has left, then
you probably should have paid more attention to what you were allowing in the
repository in the first place.
As you point out,
there may be an issue with things like contact addresses (the reason they are
there are so that people can make contact, and if the address is dead, is
rather pointless).
But items should
only be deposited in the repository because there is a valid reason for them to
be in the repository. Those reasons wouldn’t go away, just because the
staff did.
G
Graham
Triggs
Technical Architect
Open Repository
http://www.openrepository.com/
From:
Repositories discussion list [mailto:
Sent: 29 September 2009
To:
Subject: Staff who have left?
What do other IR Admins do about staff who have left?
Do you:
2. Keep all their records?
3. Keep only those records published during their period at
your university?
4. Some other option?
Option 3 seems the most sensible but could involve a great
deal of work to ensure you delete the correct records and do not delete any
where there are other co-authors at your institution.
Currently I only delete e-mail contact links. Which raises
another problem, what do you do with full text which required a request action
to access it?
Regards,
John.