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Hi Richard One of the advantages of using the .msg format is that it retains the header information from Outlook so don't let anyone talk you out of it! (Unless you are migrating to a proper EDRMS which may offer equivalent functionality in different ways.) Two possibilities occur to me, one is the one you mention using an appropriate programming tool to extract the dates and modify the file information. The other is to set up a search engine (you probably have MS Search already available on a server somewhere) and point that at the relevant data in messages. Get IT to provide a customised interface for them but perhaps others will find it useful too. A point to watch is where messages have the same default filename. Regards Jim _____ From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Richard Taylor Sent: 13 August 2009 14:22 To: [log in to unmask] Subject: Mapping Emails to Shared Drives Afternoon all, I am hoping someone can answer this question for me pretty quickly. We are currently drag and dropping our emails in Outlook into structured shared drives (Windows fileshare to be precise) and the default is set to a .msg file format. This is a temporary and necessary solution for a particular area of work and is a one off exercise. However, the owners of the area of work we are batch migrating are insistant and have a genuine business justification for wanting to preserve the RECEIVED and SENT dates that are automatically assigned in Oulook. In Windows, you can right click the tab bar at the top of the scroll bar to modify the columns that are visible as useful temporary metadata tabs, and these include Date modified, Date Accessed and Date Created once checked - however, it does not provide the email received and sent date, as these are embedded into the .msg attachment. Does anybody know a quick solution to be able to extract these dates and search through them in Windows? If VBA or an external company is required or any form of cost, pls inform me as we may have to go down that route as well. Thanks Richard Taylor ********************************************************************** This e-mail and any attachments are intended for the author’s addressee only. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. Any views expressed are those of the individual sender and not of the UKDMO unless otherwise stated. Any information included is indicative and is not an offer, recommendation or solicitation to buy or sell, nor is it in anyway an official confirmation of terms. The UKDMO’s computer systems may be monitored and communications carried on them recorded, to secure the effective operation of the system and for other lawful purposes. ********************************************************************** The original of this email was scanned for viruses by the Government Secure Intranet virus scanning service supplied by Cable&Wireless in partnership with MessageLabs. (CCTM Certificate Number 2007/11/0032.) On leaving the GSi this email was certified virus free. Communications via the GSi may be automatically logged, monitored and/or recorded for legal purposes. For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask] For any technical queries re JISC please email [log in to unmask] For any content based queries, please email [log in to unmask]