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Hi Helen (and all), I would think of our HER as both library and archive, but like you we are being 'recanted' to another office in two months time where there is no room for our considerable paper archive. We are about half way through a digitisation process (with an external contractor) and will hopefully get the other half finished before the move (budget willing) - but likewise it appears that any paper records are seen by some as a hindrance to the vision of a 'paper-less office' that we must all subscribe to. They will be stored within walking distance from our new offices and I will have all the scanned records on an external hard-drive so they will still be on-hand for consultation. Just wanted to let you know that you are not alone! thanks Alex Alex Godden Archaeologist/ Historic Data Manager Archaeology & Historic Buildings Landscape, Planning & Heritage Environment Department Hampshire County Council Tel. 023 8038 3432 Fax. 023 8038 3353 Email: [log in to unmask] hants.gov.uk/landscape-and-heritage <http://www3.hants.gov.uk/landscape-and-heritage.html> ________________________________ From: Issues related to Historic Environment Records [mailto:[log in to unmask]] On Behalf Of Helen Wells (archaeology) Sent: 04 June 2009 15:06 To: [log in to unmask] Subject: Re: Training in copyright and digitisation, London, Monday 22nd June >General point: do you think of your HER as a museum, library or archive (or none of the above) (or all of them)? That is an interesting question. We're going to be moved to a new office with storage off site. If we want reports we'll either have to phone a company who'll look after them and they'll be brought over the next day, or we'll have to digitise everything (but there's no money). All of our paperwork, whether it's reports, letters/photos from members of the public, aerial photographs etc are, as I see it, an archive. They're part of the HER and should be looked after accordingly, but they're just seen as a load of inconvenient things that take up too much room. I don't know if anyone else has had this happen to them. I suppose we won't have to worry about visitors, anyway, if we don't have any of the source material on site for them to visit! I also wonder whether we're allowed to scan reports, even if we had the money to do it, since they're copyrighted... Looks like I could do with learning about digitising and copyright issues! Helen Wells Assistant Planning Archaeologist/Historic Environment Record Officer Leicestershire County Council http://www.leics.gov.uk/historic_natural_environment_archaeology <http://www.leics.gov.uk/historic_natural_environment_archaeology> 0116 305 8323 (Helen Wells, HER Officer) 0116 305 8322 (Richard Clark, Senior Planning Archaeologist) 0116 305 6217 (Lucy Griffin, Planning Archaeologist) 0116 305 7035 (John Robinson, HLC Officer) ________________________________________________________________________ ___ Leicestershire County Council - rated a 'four-star' council by the Audit Commission Council Worker of the Year Awards 2009 - Show your support and vote for 'Andy' a Leicestershire County Council employee whose 'Can do' approach has landed him in national finals. To vote for him and read all about his work go to: http://www.localgovernmentchannel.com/awards/c/transformation_2009/v/and y_hollingshead/ ________________________________________________________________________ ___ This e-mail and any files transmitted with it are confidential. If you are not the intended recipient, any reading, printing, storage, disclosure, copying or any other action taken in respect of this e-mail is prohibited and may be unlawful. If you are not the intended recipient, please notify the sender immediately by using the reply function and then permanently delete what you have received. Incoming and outgoing e-mail messages are routinely monitored for compliance with Leicestershire County Council's policy on the use of electronic communications. The contents of e-mails may have to be disclosed to a request under the Data Protection Act 1998 and the Freedom of Information Act 2000. The views expressed by the author may not necessarily reflect the views or policies of the Leicestershire County Council. Attachments to e-mail messages may contain viruses that may damage your system. Whilst Leicestershire County Council has taken every reasonable precaution to minimise this risk, we cannot accept any liability for any damage which you sustain as a result of these factors. You are advised to carry out your own virus checks before opening any attachment.