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National Archives of Scotland Graduate Trainee Archivists Salary £20,004 www.nas.gov.uk/about/vacancies.asp The National Archives of Scotland has two 51 week fixed term appointments within its Reader Services and Private Records Branches. You will spend six months based at HM General Register House, 2 Princes Street, Edinburgh and six months mainly based at Thomas Thomson House, 99 Bankhead Crossway North, Edinburgh. In Reader Services Branch you will work in the Historical Search Room, General Register House and be expected to advise the public on records relevant to their research and answer written and telephone enquiries. In Private Records Branch based at Thomas Thomson House, you will be involved in various aspects of cataloguing work (including using CALM). The successful candidates will spend six months in each branch. Contracts will start on 31 August. You will be expected to establish and respond positively to different customer needs and you will have excellent communication skills. You will be a self- starter and a team player. You will have at irst or upper second class honours degree in history or another arts subject and a keen interest in archive work. These 51-week work placement opportunities are for graduates looking to achieve the pre-course requirement for a full-time university archive diploma course or graduates requiring archival experience who intend or have already commenced a distance learning postgraduate qualification in Archives and Records Management. If you have not yet applied for a full time or distance learning course, you will be expected to apply for such a course during your appointment. An application form can be downloaded from The National Archives of Scotland website http://www.nas.gov.uk/about/vacancies.asp. It must include qualifications and examples of work experience which demonstrate how you meet the competencies described in the further details document (also attached) and you should also include contact details for two referees, one academic and one work-based. Your completed application form must be returned to Mrs Leanne Jobling, National Archives of Scotland, 2 Princes Street, Edinburgh, EH1 3YY, to arrive no later than the 27 May 2009. Alternatively, applications can be emailed to [log in to unmask] Interviews will be held on Thursday 2nd July 2009. We welcome applications from all suitably qualified people and aim to employ a diverse workforce which reflects the people of Scotland. Disability We are participants in the Employment Services “Positive about Disability” scheme. Under the terms of the scheme we shall interview applicants with a disability who satisfy the basic criteria for appointment. A guaranteed interview will only be given where an applicant has declared a disability on the diversity monitoring form. To find out more about Disability in the Civil Service, you can access our Disability Fact Sheet at http://www.scotland.gov.uk/About/Recruitment/DisabilityFactsheet General Details Trainee Archivist Historical Search Section HM General Register House General Duties 1. To advise readers on NAS sources and the use of finding aids and also on record sources held elsewhere. 2. To reply to written and telephone enquiries on historical topics and record sources in NAS and elsewhere. 3. Other duties as appropriate. Business Objectives 1. To draft answers to written enquiries in time to enable the Section to meet its overall target of 95% answered within 20 working days, in order to inform enquirers accurately about the resources of the NAS and other institutions. 2. [Timing to be agreed with line manager depending on previous experience], gain a working knowledge of the core NAS collections in order to be able to provide high quality advice to readers and enquirers. Trainee Archivist Private Records Branch Thomas Thomson House General Duties 1. Cataloguing records of historical interest, using the NAS’s CALM electronic catalogue. 2. Editing existing catalogues. 3. Assisting with the administration of collections, including possible liaison with depositors. 4. Providing emergency cover for staff in the Historical Search Room. 5. Occasionally assisting the branch’s cataloguing officers. 6. Helping others in the branch with archival duties that may arise. Business Objectives 1. Cataloguing 800 record file entries