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Hi Colin, I don't know if the following would work, I'm sort of thinking it through, but it seems to make sense as I write it: 1) Create a list of all bibs where an item is suppressed [file1] 2) Search that list for all bibs where an item is not suppressed (so these are ones where not all items are suppressed) [file2] 3) Use global or rapid update on the bibs in [file2] to add some sort of flag/unique piece of information you can pick out easily 4) Search [file 1] again and select all the bibs which do not have the new flag you just added in step 3 [file 3] 5) The file you've just created [file 3] "should" only contain the bibs that have all items suppressed 6) Then you would have to go back to [file 2] and remove the piece of information you added in step 3 to correct those bib records. You do need to make sure you pick something very unique in step 3 which you can easily remove afterwards. Have a think and see if it makes sense to you - also if anyone else spots a flaw in this please say so! This is one of those tricky areas where you need to be sure you have the logic right to cover your particular situation. Hope that helps, Diane _______________________ Diane Leeson Information Management Brynmor Jones Library University of Hull Hull HU6 7RX T: +44 (0)1482 466832 F: +44 (0)1482 466205 E: [log in to unmask] <mailto:[log in to unmask]> From: This list is for current and potential users of the Innopac system [mailto:[log in to unmask]] On Behalf Of Colin Sinclair Sent: 31 March 2009 17:07 To: [log in to unmask] Subject: Create lists - ITEMS and BIBs. Colleagues, We are in the process of planning the final stages of planning to reduce our collection to a temporary "Interim" collection while we are being refurbished. Much of our stock will be moved to off-site storage. We wish to remove from view all copies of items not available to users and considering rescoping vs. suppression. The former has its own issues, but in terms of suppression the only stumbling block is where ALL copies of an item are being removed to store - we would then wish to suppress the BIB rather than the item, but I cannot see a way of selecting BIBs where ALL associated copies have the relevant characteristic (i.e. either suppression code or a flag to indicate off-site storage). Selecting bibs where one item is suppressed/flagged, no problem, but how do I select bibs where ALL copies are suppressed? Colin. ------------------------------------------------- Colin Sinclair Head of Bibliographic Services University of Stirling STIRLING FK9 4LA Tel: 01786 467218 Fax: 01786 466866 email: [log in to unmask] ------------------------------------------------- ________________________________ Academic Excellence at the Heart of Scotland. The University of Stirling is a charity registered in Scotland, number SC 011159.