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While ideally we would all like TNA to take the lead, I'm not sure that they have the resources to respond in the time that we would like. In order to be accepted as 'best practice', either TNA or the proffesssional organisations need to take the lead in delivering such a piece of work - does the RMS or SOA have this on their agenda at all? Since Chris has expressed an interest that's 2 people to help :) and although I am on the opposite side of the planet, I would also like to be involved as this is something that is likely to hit the New Zealand community soon. Paula -----Original Message----- From: The UK Records Management mailing list on behalf of Steve Bailey - JISC infoNet Sent: Fri 13/03/2009 05:11 To: [log in to unmask] Subject: Re: TNA Invitation to Comment on new guidance on Specifying requirements for offsite storage services. Perhaps you could start it Steve? Thanks for the invitation Chris! I think its fair to say that I've been trying to do my bit on get this issue on the professional agenda for the last couple of years or so, what with publishing the book, umpteen journal papers and presentations on this subject, forming the RM2.0 Ning network and coordinating the creation of the Records Manager's 2.0 Manifesto... but it can get a bit lonely at times J In an ideal world I think it would be beneficial all round if such leadership and guidance were to come from those professional bodies and organisations which either have a remit to represent RM professionals working in all sectors (such as the SoA and RMS) or have the authority and gravitas to make a widespread difference (ala TNA) I was recently involved in the production of some briefing papers for JISC on the subject of 'Outsourcing email and data storage' http://www.jisc.ac.uk/publications/publications/bpoutsourcingv1.aspx which dips a toe in this area, but does little more than scratch the surface (to mix a few metaphors). There was also some momentum on behalf of members of the RM2.0 Ning network to attempt to produce something along the lines you outline but this has gone quite of late pending the release of some relevant research work soon to come out of Northumbria University. Maybe in the absence of a lead from anywhere else its time to revisit those original plans. Any volunteers to be involved? Cheers Steve From: Tinsley, Chris [mailto:[log in to unmask]] Sent: 12 March 2009 15:40 To: Steve Bailey - JISC infoNet; RECORDS-MANAGEMENT-UK Subject: RE: TNA Invitation to Comment on new guidance on Specifying requirements for offsite storage services. Steve's idea would be very good, timely and useful for an organisation like my own which has gone down the outsource SAP route for its Finance, HR and procurement elements. I am sure we have a good robust contract in place with the provider but am not so sure that guarantees good records. It is a path I think the TNA should go down although I suspect their advice will come years too late as always. Perhaps you could start it Steve? Chris ________________________________ From: The UK Records Management mailing list on behalf of Steve Bailey - JISC infoNet Sent: Thu 12/03/2009 15:23 To: [log in to unmask] Subject: Re: TNA Invitation to Comment on new guidance on Specifying requirements for offsite storage services. No doubt it will prove to be a very useful document for many. What I would welcome would be similar guidance for organisations considering storing records with 3rd party web(2.0) service providers. I suspect it may well end up addressing quite a few of the same issues (after all, from a logical perspective there is arguably little difference between an organisation choosing to entrust its physical records with a commercial 3rd party and choosing to do the same with its electronic data). Given that many organisations have been outsourcing paper records for decades but are only just at the start (if that) of considering outsourcing the storage and management of electronic content to the likes of Google etc the creation of such guidance would seem particularly timely. Whether this should form part of the current document is another issue. Any thoughts? Cheers Steve -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Paul Dodgson Sent: 12 March 2009 14:41 To: [log in to unmask] Subject: TNA Invitation to Comment on new guidance on Specifying requirements for offsite storage services. Dear All, I detail below an invitation to comment on some very useful new guidance from the TNA, well worth a look for those interested in off-site storage! It can be found at: http://www.nationalarchives.gov.uk/electronicrecords/advice/specify- offsite.htm This guide is intended to identify the key issues an organisation needs to address when developing a specification for an offsite store for physical records. The term physical record is used here to include not only paper files, but any physical artefact that contains, or provides, information (e.g. books, laboratory samples, maps and plans etc). It is specifically aimed at public sector organisations in identifying and determining its requirements for a physical record storage contract. This document has been published in the form of a consultation draft and is available for consultation until Friday 17th of April 2009. This draft is available for reference, but our primary purpose is to seek comment and feedback from the public sector and the record and information management industry. 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