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I can't see why she'd need to look at the notes. However, you may decide to look at who has access to letters, when consent is agreed following consultations/referrals. We send more letters to managers and HR than in the past, rather than just to managers. I personally wouldn't let her have access to Occupational Health files. Suzanne From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Taylor, Dean Sent: 09 March 2009 15:16 To: [log in to unmask] Subject: [OCC-HEALTH] Medical files and an HR Manager *** Before reading or acting on this e-mail, or opening any attachment, please read Derby City Council's disclaimer and confidentiality statement at the end of this e-mail *** We have a situation where our OH service has a Operational Line Manager in place, she is the corporate HR consultant to our place of work ( local Council). She has asked about signing a confidentiality argument so she to can have access to the OH files if ever needed. We have in the past made our old Operational Manager (who was the Health and Safety manager for the council) sign one but he never required any access. SO - Question So what would you do? Any advice would be much appreciated. Dean <table bgcolor=white style="color:black"> ********************************************************************** The views expressed in this email are personal and may not necessarily reflect those of Derby City Council, unless explicitly stated otherwise This email, and any files transmitted with it, are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify me immediately. If you are not the intended recipient of this email, you should not copy it for any purpose, or disclose its contents to any other person. Senders and recipients of e-mail should be aware that under the Data Protection Act 1998 and Freedom of Information Act 2000, the contents may have to be disclosed. This footnote also confirms that this email message has been swept by Surfcontrol for the presence of computer viruses. However, we cannot accept liability for viruses that may be in this e-mail. We recommend that you check all e-mails with an appropriate virus scanner. www.surfcontrol.com ********************************************************************** ********************************************************************** The views expressed in this email are personal and may not necessarily reflect those of Derby City Council, unless explicitly stated otherwise This email, and any files transmitted with it, are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error, please notify me immediately. If you are not the intended recipient of this email, you should not copy it for any purpose, or disclose its contents to any other person. Senders and recipients of e-mail should be aware that under the Data Protection Act 1998 and Freedom of Information Act 2000, the contents may have to be disclosed. This footnote also confirms that this email message has been swept by Surfcontrol for the presence of computer viruses. However, we cannot accept liability for viruses that may be in this e-mail. We recommend that you check all e-mails with an appropriate virus scanner. www.surfcontrol.com ********************************************************************* ~~~~~~~~~~~~~~~ Please remove this footer before replying. OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH OCCUPATIONAL HEALTH JOBS http://OHJobs.drmaze.net OCCUPATIONAL HEALTH NURSING EDUCATION http://www.aohne.org.uk ~~~~~~~~~~~~~~~ Please remove this footer before replying. OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH OCCUPATIONAL HEALTH JOBS http://OHJobs.drmaze.net OCCUPATIONAL HEALTH NURSING EDUCATION http://www.aohne.org.uk