 |
 |
Dear Mr. Mays, We have a policy on self-service photography listed in our general guide to our Image and Copying Services, which we give out to readers and staff alike. It pretty much speaks for itself, so I'll paste it below: --------- Photography Using Your Own Camera The Shakespeare Birthplace Trust Library and Archive services permit the use of personal (including digital) cameras to make copies under the following conditions: 1. The payment of a daily fee of £5 or £10 per week 2. No tripods, flash or ancillary equipment may be used 3. Prior permission must be obtained from staff for the copying of each document. Such permission may be withheld if: * the document cannot be copied without risk of damage * there are insufficient staff to supervise such copying * such copying may disturb other users * there are specific copyright restrictions which prevent such copying NB: This restriction applies to all unpublished material owned by the Royal Shakespeare Company. 4. A copyright declaration form must be signed for each document copied, limiting the use of such copies to non-commercial private study and research and preventing further reproduction of the image in any form. 5. A statement, reserving copyright in the item copied and prohibiting the making of further copies without the consent of the Shakespeare Birthplace Trust, must be placed within the frame of each copy. 6. A high quality image will have to be later obtained from the Shakespeare Birthplace Trust, and permission granted under the normal terms and conditions, if the image is to be reproduced in a published work (including website publication), exhibition or broadcast. --------- I'm sure you can tailor it to suit your needs, and we welcome any suggestions ourselves, naturally. Hope this helps. Regards, Tom Garvey Assistant Archivist, Local Collections Shakespeare Centre Library and Archive Henley Street Stratford-upon-Avon CV37 6QW Tel: +44 [0]1789 201816 or 204016 Fax: +44 [0]01789 296083 Email: [log in to unmask] <mailto:[log in to unmask]> Website: http://www.shakespeare.org.uk <http://www.shakespeare.org.uk/> From the beginning of February 2009 the Library and Archive Reading Room will be closed on Wednesdays for a six month period to enable us to undertake a number of projects and to deal with a back-log of cataloguing, which will enable us to improve our service. During this period there will be no late night opening. We apologise for any inconvenience this may cause. ________________________________ From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Mays, Nick Sent: 19 March 2009 10:14 To: [log in to unmask] Subject: Digital Photography in search rooms Dear list members, We are beginning to get requests from researchers to be allowed to make digital photographs of documents they are using in our search room rather than be provided with photocopies. Strangely I have never had to deal with a request for a film camera to be used in the search room and I can only assume it must have been due to practicality and cost. The principal issues seem to be permissibility, quantity of images made, ownership of copyright of the image, loss of control of usage beyond provision for reference use only and charging. With photocopies we, like most repositories, stamp the copies with a statement that they are provided for reference purposes only and that permission is necessary for reproduction or publication. Obviously this is not possible with digital photographs. I was wondering how other repositories have reacted to these requests and what policies and agreement forms have been drawn up where digital photography is permitted. Your views and advice on this subject would be greatly appreciated. Many thanks, Nick Mays Nicholas Mays Archivist News International Limited 1 Virginia Street London E98 1ES United Kingdom Tel: +44 (0)20 7782 6890 Fax: +44 (0)20 7782 3967 URL: www.timesonline.co.uk/archive <http://www.timesonline.co.uk/archive> This message is solely intended for the use of the person (s), "the Intended Recipient", to whom it is addressed. It may contain information that is privileged or confidential. Accordingly, any dissemination, distribution, copying or other use of this message or any of its content by any other person other than the Intended Recipient may constitute a breach of civil or criminal law and is strictly prohibited. If you are not the Intended Recipient please contact the sender as soon as possible