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Dear all,
In response to Nick’s e-mail I
thought it might be useful to let list members know the NRM’s policy.
We do allow digital photography by
researchers, but with certain controls and procedures. Users are required
to sign a declaration which stipulates that they are taking the images for
private research only, that they will not supply copies to anyone in any media,
they won’t publish them (including on-line publication) without prior
consultation, and that they undertake not to infringe copyright. We
register all users so the form can be matched against their details should
there be any need for follow-up. We also insist that flash is switched off
and that staff are consulted before any photography takes place. We also
empower our front of house team to say no and to halt any photography if they
think documents are being damaged or anything untoward is taking place. Photography
takes place in our invigilated study room, so any abuses are easily spotted,
and the front of house assistants can call upon a duty curator to reinforce
their decisions.
After a year of operation we haven’t
had any major issues with this policy, our users seem happy to comply with the procedure.
We’ve also had some good feedback from engineering groups and modellers
who find they can manipulate the digital images they take of engineering
drawings to highlight particular crucial details.
Yours,
Tim Procter
Tel. 01904 686 206
From:
Archivists, conservators and records managers.
[mailto:[log in to unmask]] On
Behalf Of Mays, Nick
Sent: 19 March 2009 10:14
To: [log in to unmask]
Subject: Digital Photography in
search rooms
Dear list members,
We are beginning to get requests from researchers to be allowed to make
digital photographs of documents they are using in our search room rather than
be provided with photocopies. Strangely I have never had to
deal with a request for a film camera to be used in the search room and I can
only assume it must have been due to practicality and cost. The principal
issues seem to be permissibility, quantity of images made, ownership of
copyright of the image, loss of control of usage beyond provision for
reference use only and charging. With photocopies we, like most
repositories, stamp the copies with a statement that they are provided for
reference purposes only and that permission is necessary for reproduction or
publication. Obviously this is not possible with digital
photographs. I was wondering how other repositories have reacted to these
requests and what policies and agreement forms have been drawn up where digital
photography is permitted.
Your views and advice on this subject would be greatly appreciated.
Many thanks,
Nick Mays
Nicholas Mays
Archivist
News International Limited
Tel: +44 (0)20 7782 6890
Fax: +44 (0)20 7782 3967
URL: www.timesonline.co.uk/archive
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