2009/1/20 Gail Collins <[log in to unmask]>

In the past EMAS used to provide a service for just this problem but as they don't really exist now I asked the same question last year of an OHA for HSE and she suggested that each record is given to the individual to take for storage at their GP surgery.

Not sure how the GP would feel and  what if an employee wants to make a claim and the records have to be produced (with consent )  - more admin work for overstretched  GP services.

Some records have to be kept for legal purposes and the company that has them now have to source an appropriate storage facility - even if they are scanned and kept on disc etc  -   anything else can be shredded.

Just make sure that you have an accurate list of the records you leave bundled and sealed for storage and keep a copy of the list yourself when you go

Kind regards
Gail

Lynn Holland <[log in to unmask]> Sent by: [log in to unmask] 20/01/2009 08:27 Please respond to Occupational Health mailing list

To:        [log in to unmask]         cc:                 Subject:        [OCC-HEALTH] OH Records

Can anyone advise the best course of action for the following?

We have been working with a company that is completely closing down; we
supplied the OH Service for past 2 years.  They have very old archived OH
files and our more recent ones; we cannot transfer to another OH Supplier as
the company will no longer exist.  Any ideas of how we deal with the records?

I am happy for contact off line.

Lynn Holland

~~~~~~~~~~~~~~~
Please remove this footer before replying.

OCC-HEALTH ARCHIVES:
http://www.jiscmail.ac.uk/lists/occ-health.html

CONFERENCES AND STUDY DAYS:
http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH

OCCUPATIONAL HEALTH JOBS
http://OHJobs.drmaze.net

OCCUPATIONAL HEALTH NURSING EDUCATION
http://www.aohne.org.uk

______________________________________________________________________
Any opinions expressed in this email are those of the individual and not necessarily those of Burton's Foods Ltd. This email and any files transmitted with it, including replies and forwarded copies (which may contain alterations), is intended solely for the addressee, is strictly confidential and may also be legally privileged. If you are not the addressee please do not print, re-transmit, store or act
in reliance on it or any attachments. Instead, please email it back to the sender or contact the IT ServiceDesk on +44 (0)151 488 4444. Please then delete this email and destroy any copies of it.

This email has been scanned for viruses by the MessageLabs Email Security System, however we highly recommend that you virus scan any attached files using your own antivirus software.

Registered in England No. 2086754
BURTON'S FOODS LIMITED
Charter Court
74-78 Victoria Street
St Albans
Herts
AL1 3XH

Tel: 01727 899700 Fax: 01727 899701 www.burtonsfoods.com
_____________________________________________________________________
~~~~~~~~~~~~~~~ Please remove this footer before replying.

OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html

CONFERENCES AND STUDY DAYS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH

OCCUPATIONAL HEALTH JOBS http://OHJobs.drmaze.net

OCCUPATIONAL HEALTH NURSING EDUCATION http://www.aohne.org.uk