How can you just take the word of the student that this person poses a threat to him/her ? I would have thought that there should be some instruction from the police following an upheld complaint by the student.

Brenda Scourfield

Team Leader,

I.T.

Pembrokeshire County Council,

County Hall,

Haverfordwest.

SA61 1TP

01437 775380

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of SHAMBROOK P
Sent: 20 January 2009 11:04
To: [log in to unmask]
Subject: [data-protection] Use of photos

I have a scenario at our college:

A student is concerned a member of public may harm them and may come on site. They have given a member of staff a photo of this person who is not a student at the college. That member of staff would like to record this photo against the student’s electronic record so relevant staff, such as facilities staff, can identify this person if they were to come on site.

I’m concerned about recording this photo on our systems as we have not asked permission to do so, but I do want to ensure the relevant staff have the knowledge they need. I’m favouring just keeping the photo with that member of staff and recording a summary on the student’s electronic record with a reference to the staff member for further details.

I’m interested in your thoughts on this.

Thanks,

Phil Shambrook

Information Services Manager

North Devon College

**************************************************************************************************************

This document should only be read by those persons to whom it is addressed, and be used by them for its intended purpose; and must not otherwise be reproduced, copied, disseminated, disclosed, modified, distributed, published or actioned. If you have received this email in error, please notify us immediately by telephone on 01437 775882 and delete it from your computer immediately. This email address must not be passed on to any third party nor be used for any other purpose.

This signature also confirms that this email message has been swept for the presence of computer viruses and malicious code.

***************************************************************************************************************

Dim ond y sawl y mae'r ddogfen hon wedi'i chyfeirio atynt ddylai ei darllen, a'i defnyddio ganddynt ar gyfer ei dibenion bwriadedig; ac ni ddylid fel arall ei hatgynhyrchu, copio, lledaenu, datgelu, addasu, dosbarthu, cyhoeddi na'i rhoi ar waith chwaith. Os ydych chi wedi derbyn yr e-bost hwn trwy gamgymeriad, byddwch cystal a rhoi gwybod i ni ar unwaith trwy ffonio 01437 775882 a'i ddileu oddi ar eich cyfrifiadur ar unwaith. Ni ddylid rhoi'r cyfeiriad e-bost i unrhyw drydydd parti na'i ddefnyddio ar gyfer unrhyw ddiben arall chwaith.

Mae'r llofnod hwn hefyd yn cadarnhau bod y neges e-bost hon wedi cael ei harchwilio am fodolaeth firysau cyfrifiadurol a chod maleisus.

***************************************************************************************************************