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Dear Mr Shriharan, Many thanks for your e-mail but I feel there has been a misunderstanding, I was not sure if as an employer, we could ask for a list of all user I.D's and passwords which would be held completely confidential for the purpose of an employee leaving, on sick leave or other where the business would suffer for non-respondent of e-mails, correspondence etc. It would not be to share this information with others as this would be detrimental to the employees and the employer. Sorry if I was not clear with my query. Kind regards Anjana Anjana Parmar Project Manager/Director Luton Training & Mentoring Community Enterprise & Resource Centre The Moakes Luton LU3 3QB Tel: +44 (0)1582 848488 Mob: +44 (0)7732 333362 Fax: +44 (0)1582 848480 www.lutonmentor.com This communication contains information which is confidential and may also be privileged. It is for the exclusive use of the intended recipient(s). If you are not the intended recipient(s) please note that any form of distribution, copying or use of this communication or the information in it is strictly prohibited and may be unlawful. If you have received this communication in error, please return it with the title “received in error” to [log in to unmask] then delete the email and destroy any copies of it. Although this e-mail and any attachments are believed to be free of any virus, or any other defect which might affect any computer or IT system into which they are received and opened, it is the responsibility of the recipient to ensure that they are virus free and no responsibility is accepted by Luton Training & Mentoring for any loss or damage arising in any way from receipt or use thereof. This communication is from Luton Training & Mentoring Ltd. registered in England and Wales, company number 04989118 registered office 68 Stanton Road Luton Bedfordshire LU4 0BJ, Director Harish Parmar, Director/Secretary Anjana Parmar -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Sriharan Loganathan Sent: 26 September 2008 05:30 To: [log in to unmask] Subject: Re: Pass word and I.D.'s Dear Anjana, As others suggested sharing usernames and passwords is not at all a good practice. Most of the organizations strictly prohibit this by clearly specifying in their IT/other policies. There is another option. With your Managements consent, generally you can request your email service provider/ISP to copy all incoming and outgoing emails of lower level employees to their respective superiors (provided that they support this service - MS Exchange Server supports this). By doing this the superiors will always be able to monitor/know the latest goings, and do not have to share ids and passwords. Best Regards, L. Sriharan Head of Records Management DHL - Global Forwarding Records Management Centre, Sri Lanka. Mob : + 94 77 722 4689 -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Anjana Parmar Sent: Thursday, September 25, 2008 5:35 PM To: [log in to unmask] Subject: Pass word and I.D.'s Dear all, Firstly can I thank you for your impressive responses which has put my mind at rest and also made me realise that I need to put a number of processes/procedures in place. We are a very small organisation and do not have an IT/Technical division therefore rely on contracting technical support as and when we need this. However you have been a fantastic help, now all I need to do is get the documentation. Wish me luck!!!!! Kind regards Anjana Anjana Parmar Project Manager/Director Luton Training & Mentoring Community Enterprise & Resource Centre The Moakes Luton LU3 3QB Tel: +44 (0)1582 848488 Mob: +44 (0)7732 333362 Fax: +44 (0)1582 848480 www.lutonmentor.com This communication contains information which is confidential and may also be privileged. It is for the exclusive use of the intended recipient(s). If you are not the intended recipient(s) please note that any form of distribution, copying or use of this communication or the information in it is strictly prohibited and may be unlawful. If you have received this communication in error, please return it with the title "received in error" to [log in to unmask] then delete the email and destroy any copies of it. Although this e-mail and any attachments are believed to be free of any virus, or any other defect which might affect any computer or IT system into which they are received and opened, it is the responsibility of the recipient to ensure that they are virus free and no responsibility is accepted by Luton Training & Mentoring for any loss or damage arising in any way from receipt or use thereof. This communication is from Luton Training & Mentoring Ltd. registered in England and Wales, company number 04989118 registered office 68 Stanton Road Luton Bedfordshire LU4 0BJ, Director Harish Parmar, Director/Secretary Anjana Parmar -----Original Message----- From: Anjana Parmar [mailto:[log in to unmask]] Sent: 25 September 2008 11:53 To: 'Bob Bater'; [log in to unmask] Subject: Pass word and I.D.'s Dear all, Can someone please advise me if it is illegal to ask staff members for passwords and user ID's for a business. I am just wondering what would happen if a staff member should leave suddenly - if we do not have details it would affect the business (accessing e-mails IT systems etc.) Hope this makes sense. Look forward to hearing from you. Kind regards Anjana Anjana Parmar Project Manager/Director Luton Training & Mentoring Community Enterprise & Resource Centre The Moakes Luton LU3 3QB Tel: +44 (0)1582 848488 Mob: +44 (0)7732 333362 Fax: +44 (0)1582 848480 www.lutonmentor.com This communication contains information which is confidential and may also be privileged. It is for the exclusive use of the intended recipient(s). If you are not the intended recipient(s) please note that any form of distribution, copying or use of this communication or the information in it is strictly prohibited and may be unlawful. If you have received this communication in error, please return it with the title "received in error" to [log in to unmask] then delete the email and destroy any copies of it. Although this e-mail and any attachments are believed to be free of any virus, or any other defect which might affect any computer or IT system into which they are received and opened, it is the responsibility of the recipient to ensure that they are virus free and no responsibility is accepted by Luton Training & Mentoring for any loss or damage arising in any way from receipt or use thereof. This communication is from Luton Training & Mentoring Ltd. registered in England and Wales, company number 04989118 registered office 68 Stanton Road Luton Bedfordshire LU4 0BJ, Director Harish Parmar, Director/Secretary Anjana Parmar -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Bob Bater Sent: 24 September 2008 23:31 To: [log in to unmask] Subject: MetaKnowledge Mash-up 2.0: Making and Organising Knowledge in Communities - London, 9 October 2008 *** apologies for cross-posting*** MetaKnowledge Mash-up 2.0: Making and Organising Knowledge in Communities A joint ISKOUK/KIDMM Day conference/workshop London, 9 October 2008 10:00 -17:00 (registration opens 9:15) VENUE: British Computer Society London rooms, Davidson Building, 5 Southampton Street, London WC2E 7HA FEE: 20 GBP (includes lunch, refreshments and materials) To book your place, dowload the PDF form from http://www.kidmm.org/home/mashup2008/MetaKnowledgeBookingForm.pdf and fax or post it to the British Computer Society at the number/address given on the form. Pre-registration is essential and must be received by end of business Tuesday 7th October. There are no facilities for paying on the door. Booking queries: Mandy Bauer ([log in to unmask]; tel. 01793 417472) DETAILS: In keeping with the last year's successful event the MetaKnowledge Mash-up 2007, BCS KIDMM (http://www.kidmm.org) and ISKO UK (http://www.kidmm.org) have joined efforts to organise a follow-up event. Knowledge management professionals know that much of the knowledge which drives a successful organisation derives from its communities, both formal and informal; and that knowledge can be used and shared more easily if it is organised. In many organisational contexts, be they businesses, government departments, professional associations or social enterprises, a lot of the most useful knowledge is not contained in documents and other written forms; it is in peoples' heads. Before knowledge organisation can begin, there is already the challenge of eliciting and formulating what people know. What are the methods and tools that can help in these processes? If knowledge organisation (KO) is at work the instant we open our mouths or tap on a keyboard, how and to what degree should we formalise it in our communities, whether face-to-face or virtual? Perhaps different techniques apply in each circumstance? These are some of the questions surrounding KM and KO in the Web 2.0 age that we hope will be raised and discussed on October 9th. The speakers have been selected because they have case-study stories to tell, and there will also be participative round-table exercises. If we can also find some answers, that will be a bonus! Speakers and contributors include: Alan Pollard, Conrad Taylor, Marilyn Leask, Jan Wyllie, Lyndsay Rees-Jones, Ed Mitchell, Christopher Dean, Sabine K McNeill and Susan Payne. To read more about the event's programme and speakers visit the event's website http://www.kidmm.org/home/mashup2008/ ========== end ============= Internal Virus Database is out of date. Checked by AVG - http://www.avg.com Version: 8.0.136 / Virus Database: 270.5.4/1566 - Release Date: 7/22/2008 6:00 AM Internal Virus Database is out of date. Checked by AVG - http://www.avg.com Version: 8.0.136 / Virus Database: 270.5.4/1566 - Release Date: 7/22/2008 6:00 AM