I would say this is really a risk assessment issue based on content (among other things).
 
To take extremes I would have no problem sending a job offer through normal post in most cases. A letter dismissing someone for accessing pornography I would never send in this way.
 
The problem as always is drawing the line and this ultimately has to be a judgement call.
 

Phillip Bradshaw

Information Manager
Clerk to the Council

Room CY4B, County Hall

EMail: [log in to unmask]

Phone:         029 2087 3346
Mobile :        07890 265987

Fax:              029 2087 3349

Proactive Publishing Promotes Positive Perceptions


 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Henley, Lee
Sent: 02 September 2008 12:30
To: [log in to unmask]
Subject: [data-protection] Sending out HR letters

We are looking into a complaint involving a confidential/sensitive letter being sent out from our HR Department.  The issue we are looking into is whether confidential HR letters should be sent via the standard postal system or should we be using a more secure delivery process due to the risks of the letter going astray etc.

My view is that confidential HR letters should be sent securely such as courier, recorded or special delivery in line with principal 7. Do others have a view on this? 

Regards

Lee Henley
Information Manager
Telephone: (01375) 652500
Mobile - 07780 730944
[log in to unmask]



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