-----Original Message-----
Dear all,
I have found the relevant reference; here it is in case anyone else wants to use it in the battle to destroy redundant records…unfortunately other factors mean it does not apply to our particular situation here, but it might be useful for others.

 “A statutory requirement to ‘keep’ a particular form of record is usually a requirement to create it and maintain it while it is in active use, and not an obligation to reserve it permanently” (TNA General guidelines for the retention of records version 1, August 2006, p.6

Clare

From: The UK Records Management mailing list on behalf of Clare Cowling
Sent: Thu 08/05/2008 16:17
To: [log in to unmask]
Subject: Definition of the requirement to "keep" records

Dear all,

Having ransacked my own files and the National Archives website to no
avail I'm now putting out a plea to you all. I have a memory of seeing,
somewhere, probably on the TNA site, a statement that the requirement to
"keep" records did not necessarily mean that they had to be kept
permanently. I ask because I'm currently having discussions about just
what obligations a regulatory requirement to "keep" records places on an
organisation and clearly a statement from the TNA such as the one
described would add weight to any arguments in favour of not retaining
material unnecessarily.

Clare

Clare Cowling
Records Manager
Solicitors Regulation Authority
Ipsley Court
Berrington Close
Redditch B98 0TD


Clare Cowling
Records Manager
Solicitors Regulation Authority
Ipsley Court
Berrington Close
Redditch B98 0TD

Ph: direct line 01527 512926
Internal extension: 3996
Mobile 07816 929734
Fax: 0152 7883285
email [log in to unmask]



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