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Another determining factor in translating yourself, is that you run the risk of misinterpretation in the new language and all the problems that might bring. By providing just the English originals you leave it up to the individual to get their own interpretation of what the English words meant.
 
Chris Tinsley MSc
Wiltshire County Council
01225 713644
 
Information is the key
 

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of David Hirst
Sent: 30 April 2008 19:08
To: [log in to unmask]
Subject: Re: [data-protection] Accessable formats

Cost can be a factor in determining what constitutes 'disproportionate effort' in the course of producing the material in written form. My point, poorly made, being that if the cost is high in presenting it translated into a foreign language, might it not be justifiable for the data controller to provide the data in the format in which it is kept and let the data subject get it translated themselves?

David Hirst
Head of Legal Services
University of Sunderland

Broom, Doreen wrote:
[log in to unmask] type="cite">
There are no limits relating to costs under DP.

From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of David Hirst
Sent: 30 April 2008 14:37
To: [log in to unmask]
Subject: Re: Accessable formats

From a practical viewpoint there may also be a cost argument in that you would need to obtain an expert translation to be certain that there were no mistransaltions and therefore no misunderstandings. I guess that your authority may not necessarily have such an expert on your staff.


David Hirst,
Head of Legal Services,
University of Sunderland

Peter Mead wrote:
[log in to unmask] type="cite">
Dear Tom

A Local authority may have a more general legal requirement to provide
information in an appropriate language.  I would agree that the DPA itself
would be satisfied by supplying it in English. After all you are holding it
in English, and the DPA gives individuals the right to see information that
you hold about them.....

Hope this is of use.


Peter Mead
Information Rights Specialist

Email: [log in to unmask]

80 Cadmore Lane
Cheshunt
WALTHAM CROSS
Herts
EN8 9JX

Tel: 01992 635276
Mobile: 07974 425077



-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of simon howarth
Sent: 30 April 2008 11:45
To: [log in to unmask]
Subject: Re: [data-protection] Accessable formats

I am speaking without checking (never a good idea), but the FOI requirements
are that a request is legitimate in 
any language, however the response can be limited to English. I am not sure
about the DPA, would suggest that the 
same applies. In which case you have discharged your obligations.

Simon Howarth


Quoting Tim Trent <[log in to unmask]>:

  
This is a point to ask the UKIC helpline for advice.  My take would be 
that you have offered the information in an intelligible format and that 
language translation is not your responsibility unless you have a policy 
elsewhere to do so

Tom Devenish wrote:
    
Hi All,

I have processed a subject access request from a parent of children 
receiving services from the authority.  I have today received a further 
letter from the parent asking for the information to be translated into
      
a 
  
the parents first language (somali).  

I understand the Act say we must make make information accessable,
      
however
  
to what extent do we go? or not?  

I woulld e interested in your thoughts?

Many Thanks,
Tom

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