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-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Robin Scally
Sent: 01 April 2008 10:39
To: [log in to unmask]
Subject: Payslips

Dear List,

 

I am having an internal debate regarding the legal requirements of providing employees with a payslip. We currently issue hardcopy payslips which are either delivered to the employee, employee's mate, left on desk or left in in-tray. I would like to make this information more secure by introducing electronic payslips.

 

The Employment Rights Act 1996 says "An employee has the right to be given by his employer, at or before the time at which any payment of wages or salary is made to him, a written itemised pay statement."

 

There is no definition between hardcopy or electronic copy it only has to be "given" by the employer.

 

My Payroll section keep telling me that there is a legal requirement to provide a hardcopy, damned if I can find it, does anyone else know?

 

I know that HMRC issue electronic payslips, so it must be legal...right? ....dumb, de, dumb....

 

Also, has anyone else introduced electronic only payslips, did you have to consider employees without computer access, sickness or holiday absence.

 

Any other arguments for or against.

 

Any help much appreciated.

 

Kind regards

 

Robin

 

 

 

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