Edgar, Dave,You are both quite right - this won't work all that well for high volume transactional systems.At this very late stage in the production of MoReq2 (final draft being published this week...) I can do little more than to apologise, and to say it is a shame that this point was not raised sooner.But it is not all gloom here: as all the EDRMS vendors will tell you, what gets installed often has features that are not specified in the likes of MoReq2 - and one such feature might, just might, be the ability to switch off this warning message - nothing in MoReq2 prevents that.Just for clarification (Dave): MoReq2 is not presuming that titles are unique, else it would require rather more than a warning; and it most definitely is not negating the need for any other metadata. It is presuming that the title is important enough that it most often should be unique. Clearly that does not apply in your situation.
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From: The UK Records Management mailing list [mailto:[log in to unmask] ] On Behalf Of Nixon, David
Sent: 24 January 2008 21:42
To: [log in to unmask]
Subject: Re: MoReq 2 - Capturing Objects with same file name - Issue
Indeed...it seems to presume that the title is the unique identifier for objects within the classification scheme which rather negates the functionality of meta data and record ID's.
I cannot see how this would be workable in high transactional systems...obviously there are ways around this like appending a unique id to the title if the record if it already exists.
It shouldn't ba mandatory in the context of applying standards against workable solutions IMHO.
Dave Nixon
Sharepoint Consultant
Altran-CIS
-----Original Message-----
From: The UK Records Management mailing list on behalf of Edgar McCulloch
Sent: Thu 24/01/2008 21:25
To: [log in to unmask]
Subject: MoReq 2 - Capturing Objects with same file name - Issue
MoReq 2 Requirement 2842 "The ERMS must warn the user if an attempt is made
to capture an object with a title which already exists in the same entity or
to re-title an object with a title which already exists in the same entity"
MoReq 2 is allowing records to be stored against a RM File and directly into
a classification. It also stipulating that record title should be unique.
I am ok with this for RM files. However we have incredibly high
transactional systems that store 1000s of records under
single classifications every day. They often have the same name.
The ERMS manages the retention - x years from create date. We retrieve them
through a third party application and have the ability to search on unique
ID etc within metadata fields (which is not the name).
Can anyone else see an issue with this requirement. I am not sure of why it
is mandated??
Regards
Edgar