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*** Apologies for cross posting *** Please forward to anyone you know who may be interested in this ITT. Invitation to Tender for Funding Bid Preparation Services on behalf of Archives and Records Council Wales (ARCW) 1. Background The ARCW vision is to celebrate the cultural identity of Welsh people, by using archives in innovative and participatory ways, which inspires them positively to transform their lives and communities – to achieve this, ARCW has set in motion a number of inter-related projects to create ArchifauCymru–ArchivesWales: a Virtual National Archive for Wales. CyMAL: Museums Archives and Libraries Wales is supporting and funding this programme of activity. CyMAL has awarded grants to ARCW to undertake a strategic developmental programme starting in 2007 to develop and manage major funding bids to create ArchifauCymru–ArchivesWales. During 2007, a number of pieces of research have been commissioned relating to the infrastructure, content and delivery of the virtual national archive. This programme of activity is managed and co-ordinated by a single Programme Manager. 2. Commission Subject to the finalisation of the commissioned research and its findings, a portfolio of bids to appropriate funding bodies will be prepared. ARCW is currently considering, but is not limited to, bids to JISC, HLF and EU (FP7 ICT) with one major bid (>£1m) being planned. ARCW requires expert help and guidance in the preparation of such bids and invites tenders for the provision of services over a three-month period in the following areas: • Advice on programme design from a bid strategy perspective • Alignment of programme to strategic priorities, aims, guidelines and scoring criteria of funding sources • Design and construction of individual projects for individual bids • Preparation and submission of at least 1 (one) major funding application • Advice on the guidelines and regulations of the funding sources • Formation of formal partnerships with relevant organisations for bidding purposes (some of this work is already underway) • Design of programme viability framework • Advice on new and revised funding sources 3. The Tender Tenders should include: • A breakdown of days against the activities above • The number of people your organisation would deploy to this commission and their associated rates • A description of any methodology you intend to apply to this work • Prioritisation of the activities above based on your overall delivery capability and any in-house specialisms • Declaration of any area of the commission where your organisation would not feel confident to deliver or would intend to sub-contract You are welcome to include any additional services you have to offer which you consider relevant to the programme of activity described here. The work is to be carried out within this financial year (i.e. prior to end March 2008). A mid-term progress report will be submitted to the Programme Manager on 15th February 2008 and a presentation will be made to the Programme Steering Group on or around this date. Whilst the service provider is not expected to be based in Aberystwyth, close co-operation and frequent verbal and written contact with the Programme Manager will be essential. 4. Service provider specification The successful service provider(s) will be required to demonstrate the following qualities: • Proven success in obtaining EU and UK funds • Proven and sustained success in obtaining funds in excess of £500k • Expertise in the cultural heritage sector, specifically archives and/or cross-sector relationships • Track record in identifying and formulating successful European partnerships • End-to-end delivery of large funding bids If short listed, the service provider(s) will be required to furnish contact details for 2 (two) past or current clients whom we may consult independently. 5. Submission of tender and contract award The deadline for submission of proposals is 12pm on Monday 17 December 2007. Contract award will be made by Friday 21 December. Tenders submitted after this deadline will not be considered. Tenders should be submitted in electronic form to Jaqueline Spence, Programme Manager for ArchifauCymru–ArchivesWales, on [log in to unmask] The work will begin Monday 7 January 2008 and be completed by Friday 28 March 2008. 6. ARCW Archives and Records Council Wales (ARCW) was established in 1995 with the aim of influencing policy on archives and records management in Wales and providing a visible forum for the sector. Its membership consists of representatives from all the institutions in Wales that provide a public archive service, including 13 local authority archive services, five higher education archives and three national institutions. Further information on ARCW: http://www.llgc.org.uk/cac/index.htm 7. CyMAL: Museums Archives and Libraries Wales CyMAL was established as a new division of the Welsh Assembly Government on 1 April 2004. CyMAL is based in Aberystwyth and has 25 staff, most of whom have sector specific expertise. CyMAL represents a significant investment by the Assembly Government in the development of local museums, archives and libraries services which meet 21st century needs. It builds on the strategic agenda outlined in the Assembly Government’s document, 'One Wales: A progressive agenda for the government of Wales'. Further information on CyMAL: http://www.cymal.wales.gov.uk 8. Freedom of Information Information in relation to this tender may be made available on demand in accordance with the requirements of the Freedom of Information Act 2000. Tenderers should state if any of the information supplied by them is commercially sensitive. They should explain (in broad terms) what harm may result from disclosure if a request is received and the time period applicable to that sensitivity. Tenderers should be aware that, even if information is identified as commercially sensitive, it may be necessary to disclose it under the Act if a request is received. Tenderers will be consulted if a request is received for disclosure of any of the information that has been identified as commercially sensitive. 9. Intellectual Property All data gathered and documents generated by the consultant(s) will be copyright of ARCW. 10. Terms and Conditions of tender The work of the service provider(s) will be subject to standard National Library of Wales Terms and Conditions. Enquiries regarding this commission should be directed to Jaqueline Spence Programme Manager ArchifauCymru-ArchivesWales NationalLibrary of Wales Penglais Aberystwyth Ceredigion SY23 3BU [log in to unmask] +44 (0)1970 632410