Dear list members,
I would be grateful to hear from members who have come across the following scenario and how it is managed:
An on-going series of invoices where procedurally those concerning external grant funding are mixed with 'ordinary' invoices, creating a series with mixed retention periods, (the standard 6 years plus current financial year and the more strict audit retention requirement of funding bodies such as the EU up to 14 years), causing an excess retention of records. It is a sizeable record series causing records centre space management issues and with areas of conflict with Data Protection principles. Is this position common to other local authorities?
I'm looking for evidence of best practice guidance from any local authorities in this specific area.
Thank you,
Paul
Paul Harris
Records Manager
Rotherham MBC
Tel. Rotherham (01709) 336971
[log in to unmask]
#####################################################################################
The information in this e-mail is confidential and intended solely for the use of the
individual to whom it was addressed. If you are not the intended recipient, be
advised that you have received this e-mail in error and that any use, dissemination,
forwarding, printing or copying of this e-mail is strictly prohibited. If you have
received this e-mail in error, please advise the sender by using the reply facility
in your e-mail software, and then delete it from your system.
#####################################################################################
