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Certainly admissible as there are no longer artificial rules about this and if the originals are ashes it would seem unlikely a court would not accept the copy as best evidence.
 
What are the risks involved ? Is anyone likely to challenge the content ? If so advisable to keep some proper record of the copying process and have the copy certified as true and correct by a lawyer.
 
If not - and most disputes are about interpretation not about what was physically signed - a lighter approach would probably be fine.
 
Why not scan them to a secure location (an EDRMS would be ideal ! ) using a BIP0008 compliant process instead ? That should be a perfectly acceptable back up.
 

Phillip Bradshaw

Information Manager
Clerk to the Council

Room 111, County Hall

EMail: [log in to unmask]

Phone:         029 2087 3346
Mobile :        07779 284684

Fax:              029 2087 3349

Proactive Publishing Promotes Positive Perceptions

 

From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Julie Archer [jja]
Sent: 12 July 2007 16:37
To: [log in to unmask]
Subject: Storage of original contracts

**Apologies for cross-posting**

 

Dear all,

 

I’ve had a query from one of our departments asking for specifications for fire-proof filing cabinets in which to store original contracts.  I’m not entirely convinced that this is necessary, and am considering advising instead that they ensure copies are made and stored elsewhere.  I wonder, though, whether there may be a question mark over the legal admissibility of the copy contract, which sort of defeats the object!

 

Any thoughts?

 

Julie

~~~~~~~~~~

Julie Archer

Rheolwr Cofnodion / Records Manager

Gwasanaethau Gwybodaeth / Information Services

Llyfrgell Thomas Parry Library

Prifysgol Cymru Aberystwyth / University of Wales Aberystwyth

Llanbadarn Fawr

Aberystwyth

SY23 3AS

Ffôn / Tel. (01970-62)8593

E-bost / E-mail [log in to unmask]

Gwefan / Website: http://www.aber.ac.uk/infopolicies/

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