It very much depends on the funding body.

The longest retention requirement I have found has been 9 years. But some EU funding bodies require that permission be sought before any documentation be destroyed. So for the sake of consistency my retention schedule recommends 9 years retention and seek permission before destruction.


Records Manager/Rheolwr Cofnodion
Flintshire County Council/Cyngor Sir y Fflint

Tel/Ffon 01352 702178


Alison McCarthy <[log in to unmask]>
Sent by: The UK Records Management mailing list <[log in to unmask]>

04/07/2007 10:28
Please respond to Alison McCarthy

       
        To:        [log in to unmask]
        cc:        
        Fax to:        
        Subject:        Re: Grant funding



Last week I asked Government Office South West for advice about retention periods for EU funded programmes.  In the case of European Regional Development Funding they advised that records should be kept until at least 5 years after the final report on the project.  This could be 15 to 20 years if a project runs for 10 years. They are going to let me know if this is extended if projects are audited by the EU and issues are picked up.  Rejected applications for ERDF can be destroyed after 2 years.  
 
Would be interested to know if these retention periods apply to all EU funded programmes,
 
Alison
 
Alison McCarthy
Records Management & Information Compliance Adviser
South West of England Regional Development Agency
Tel: 01392 229585 (direct line)
Email: [log in to unmask]
Website: www.southwestrda.org.uk


From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Darbyshire , Michelle
Sent: 04 July 2007 09:31
To: [log in to unmask]
Subject: Grant funding

Dear all,

Could anyone let me know what the retention periods are for grant funding records such as EU and Objective 1 as there is quite a debate going on here at the moment?

 

Regards Michelle

 

Please think before you print!

 

 

Michelle Darbyshire

Records Manager

BMBC

Unit 1

Shortwood Court

Shortwood Business Park

Hoyland

S74 9LH

 

Tel: 01226 787970

Ex: 6970

Fax: 01226 746019

Email: [log in to unmask]
 

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