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Hi Jeremy & list Signing a confidentiality agreement is one way forward. I have worked in one organisation which provide an on-site gym and fitness trainers, weren't we lucky. This covers the back of the OHS manager but does not address the wishes of those to whom the records refer. There may be clients of an OH service, myself included, who may not wish their fitness trainer to have access to their OH records. If I became aware that they had had access to my OH records without my consent I would be very cross. Another option: if there are good business reasons for the fitness trainer to have access to OH records then they could get permission from their clients to have access to their OH notes as and when the need arises. What are the views of others? Anne On 13/6/07 09:31, "Jeremy Smith" <[log in to unmask]> wrote: > Amanda, > > My question would be why does the fitness trainer need access to the OH > files? If there is a definite business need then could they not sign a > confidentiality agreement the same way that your non medically qualified > admin staff do? > > Jeremy > > > Jeremy R F Smith > > RGN BSc Hons (OHN) SCPHN > > Occupational Health Manager - KCC > > 01622 605518 (VPN 7000) EXT 5518 > > Occupational Health Service Commercial Services Building > > Gibson Drive, Kings Hill, West Malling ME19 4QG > > Personnel & Development > > Making KCC a Great Place to Work > > > -----Original Message----- > From: [log in to unmask] [mailto:[log in to unmask]] On > Behalf Of Anne Harriss > Sent: 12 June 2007 10:18 > To: [log in to unmask] > Subject: Re: [OCC-HEALTH] Confidentiality > > on 13/6/07 8:45 am, Amanda Savage at [log in to unmask] wrote: > >> Hi Again, >> I have a query.. >> I manage a team of OHAs & we have admin support we also have a fitness > >> adviser as part of the team. Last week I 'caught' the fitness adviser >> reading someone's OH records & spoke to him about confidentiality - he > >> seemed very confused and to be honest very put out as he 'had always >> had access the records' & had been given them by a member of the admin > >> team. I spoke to him about medical confidentiality & access to medical > >> records but he still maintains he has 'the right' to view OH records I > >> strongly disagree - as I am resonsible for the information in the >> records where do I stand? >> He is not medically qualified but has a degree in fitness. >> > > The fitness adviser should not have access to OH records. He is going to > be most put out, I am sure, but as you manage the service you are > responsible for ensuring the records are dealt with in an appropriate > manner including how hey are stored and who has access to these records. > I would raise this issue with the fitness adviser and the admin staff so > that everyone is clear. > > Anne > > ~~~~~~~~~~~~~~~ > Please remove this footer before replying. > > OCC-HEALTH ARCHIVES: > http://www.jiscmail.ac.uk/lists/occ-health.html > > FORTHCOMING CONFERENCES AND EDUCATIONAL EVENTS: > http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH > > OCCUPATIONAL HEALTH JOBS > http://OHJobs.drmaze.net > > OCCUPATIONAL HEALTH NURSING EDUCATION > http://www.aohne.org.uk > > ~~~~~~~~~~~~~~~ > Please remove this footer before replying. > > OCC-HEALTH ARCHIVES: > http://www.jiscmail.ac.uk/lists/occ-health.html > > FORTHCOMING CONFERENCES AND EDUCATIONAL EVENTS: > http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH > > OCCUPATIONAL HEALTH JOBS > http://OHJobs.drmaze.net > > OCCUPATIONAL HEALTH NURSING EDUCATION > http://www.aohne.org.uk > ~~~~~~~~~~~~~~~ Please remove this footer before replying. OCC-HEALTH ARCHIVES: http://www.jiscmail.ac.uk/lists/occ-health.html FORTHCOMING CONFERENCES AND EDUCATIONAL EVENTS: http://www.jiscmail.ac.uk/cgi-bin/filearea.cgi?LMGT1=OCC-HEALTH OCCUPATIONAL HEALTH JOBS http://OHJobs.drmaze.net OCCUPATIONAL HEALTH NURSING EDUCATION http://www.aohne.org.uk