Looks
like you are having a fun time!
Of
course Taxonomies and Fileplans are different things. There are, of
course, close relationships but (and this is the killer) they are not one to
one. I suspect that any use of one as the other will indeed defeat the
purpose. Indeed I suspect that the manifest unsuitability of the taxonomy
as a file plan will not only be ignored as a fileplan but affect the
credibility of the taxonomy by association with the failure.
Getting
a coherent overall fileplan adopted is quite enough of a challenge without this
sort of nonsense. More people outside the Information Management
community will see the value of a good fileplan than will ever buy into a
taxonomy.
Regards
Jim
====================================================
J.S.M.Whitaker
Mercia Information Ltd
Cocksian
Cottage
Banks
Green
07798 702428
Nr
Redditch
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Worcestershire
Skype: J.S.M.Whitaker
B97 5SU
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of DCSA DST-IM4
Sent: Tuesday, March 27, 2007 5:39 PM
To: [log in to unmask]
Subject: Taxonomies and fileplans - any help appreciat ed!
Hello
all,
Firstly,
apologies for those of you on more than one group that get multiple copies of
this.
I
am looking for some advice on a tricky issue. We have developed a new
functional fileplan for our organisation, which will use a taxonomy as the
metadata. As part of a merger we are now working with others to combine
our fileplan with theirs, to have a consistent one across the
organisation.
My
belief is that taxonomies and fileplans are different things, with different
functions and capabilities - they are not interchangeable. One of the
members of our working group is determined that we use the taxonomy, as it is
already there, and even though it isn't very good and isn't fit for purpose we
should use it, because it's there. I have also been told that anything we
implement won't work, so why bother doing any hard work when it's going to fail
anyway!
Does
anyone have any arguments or evidence that prove one way or the other which is
the more sensible approach. I would prefer ones that support my argument,
but if there is overwhelming evidence that using the taxonomy is the best way
forward, I am prepared to be open-minded about it.
Any
advice or guidance would be much appreciated, and if I get enough responses I
will be post them back to the lists
Thanks
Megan
Megan
Roberts
Information
Manager
DCSA
Directorate Strategic Transition
Room 004
Building 111,
Basil Hill,
Corsham.
Tel.
(Mil): 94382 8602
Tel.
(External): 01225 81 8602
Tel.
(Mobile): 07785337671
E-mail
(Internal): DCSA DST-IM4
E-mail
(External): [log in to unmask]