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Looks like you are having a fun time! Of course Taxonomies and Fileplans are different things. There are, of course, close relationships but (and this is the killer) they are not one to one. I suspect that any use of one as the other will indeed defeat the purpose. Indeed I suspect that the manifest unsuitability of the taxonomy as a file plan will not only be ignored as a fileplan but affect the credibility of the taxonomy by association with the failure. Getting a coherent overall fileplan adopted is quite enough of a challenge without this sort of nonsense. More people outside the Information Management community will see the value of a good fileplan than will ever buy into a taxonomy. Regards Jim ==================================================== J.S.M.Whitaker Mercia Information Ltd Cocksian Cottage Banks Green 07798 702428 Nr Redditch [log in to unmask] Worcestershire Skype: J.S.M.Whitaker B97 5SU From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of DCSA DST-IM4 Sent: Tuesday, March 27, 2007 5:39 PM To: [log in to unmask] Subject: Taxonomies and fileplans - any help appreciat ed! Hello all, Firstly, apologies for those of you on more than one group that get multiple copies of this. I am looking for some advice on a tricky issue. We have developed a new functional fileplan for our organisation, which will use a taxonomy as the metadata. As part of a merger we are now working with others to combine our fileplan with theirs, to have a consistent one across the organisation. My belief is that taxonomies and fileplans are different things, with different functions and capabilities - they are not interchangeable. One of the members of our working group is determined that we use the taxonomy, as it is already there, and even though it isn't very good and isn't fit for purpose we should use it, because it's there. I have also been told that anything we implement won't work, so why bother doing any hard work when it's going to fail anyway! Does anyone have any arguments or evidence that prove one way or the other which is the more sensible approach. I would prefer ones that support my argument, but if there is overwhelming evidence that using the taxonomy is the best way forward, I am prepared to be open-minded about it. Any advice or guidance would be much appreciated, and if I get enough responses I will be post them back to the lists Thanks Megan Megan Roberts Information Manager DCSA Directorate Strategic Transition Room 004 Building 111, Basil Hill, Corsham. Tel. (Mil): 94382 8602 Tel. (External): 01225 81 8602 Tel. (Mobile): 07785337671 E-mail (Internal): DCSA DST-IM4 E-mail (External): [log in to unmask]