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I do hope you are getting copyright clearance if these items were created by third parties rather than the student him/herself. Charles Professor Charles Oppenheim Head Department of Information Science Loughborough University Loughborough Leics LE11 3TU Tel 01509-223065 Fax 01509-223053 e mail [log in to unmask] ----- Original Message ----- From: "John Murtagh" <[log in to unmask]> To: <[log in to unmask]> Sent: Wednesday, March 07, 2007 9:46 AM Subject: Re: illustrative/art materials in repositories Hi Sheila We're currently formulating our mandatory electronic theses submission policy for Brunel University. The question of non-electronic submission came up. Our preliminary solution is to accept images, videos and music (they are available file formats in DSpace 1.4.1). When it comes to art pieces for example sculptures and paintings we are offering to photograph the piece or pieces (no pun intended) and upload the files and metadata like any normal thesis. Hope this helps, would be interesting to see what other peeps are doing. Best John Murtagh ________________________________________________ Website: John Murtagh Project Manager - Brunel University Research Archive Brunel Library Kingston Road Uxbridge UB8 3PH Tel: 0189 526 5417 Fax: 01895269741 E-mail: [log in to unmask] -----Original Message----- From: Repositories discussion list [mailto:[log in to unmask]] On Behalf Of Sheila Scott Sent: 06 March 2007 16:54 To: [log in to unmask] Subject: illustrative/art materials in repositories I would be interested in hearing from people who currently have illustrative material of an art nature (Performance art video material, photographs of pieces of art, sculptures etc) in their repository and how they have dealt with this material. What forms of material do you accept e.g. jpeg, videoclips etc? Do staff do the photography themselves and is there any problem with quality when the material is loaded? What about copyright problems when the material includes artworks done by persons other than the institutions own lecturer(s)? Do you try to get just an excerpt or refuse to accept it unless the lecturer can get permission from all other people with material featured on the dvd/video clip/cd? What other problems have you come across and how have you tackled them or oversome them? We are just starting out and would appreciate any help or advice that can be offered by anyone with experience in this field. Thanks Sheila