My understanding has always been that if each person makes their own photocopy from a hard copy original, this does not break copyright law. However, it is illegal for one person to make multiple copies on behalf of others, or for a librarian to make multiple copies of an article, knowing that it is for use in a journal club, even if each of the requesters has signed the copyright declaration form. (In your defence it would be a little unrealistic to state that you had made 20 copies of an article for the members of one department & sincerely believed that none of them had mentioned to anyone else that they were getting a copy.)
 
The major difficulty is getting people to realise that it's OK to make your own copy, but illegal to make a copy for someone else as well as yourself and that it's also illegal to make a photocopy from a photocopy.
 
In my experience, it's impossible to restrict journal clubs to those articles available online. The journals that they want to discuss here cost a lot of money to obtain online and aren't available as part of the NCC. Small specialties really miss out on electronic access!
 
Our Trust decided to take out a Copyright Licence, but this only covers journals to which our Trust has a subscription.

Tricia Rey
Library Services Manager
Queen Victoria Hospital NHS Foundation Trust
East Grinstead
Tel: 01342 414266
Mailto:[log in to unmask]

 

From: UK medical/ health care library community / information workers [mailto:[log in to unmask]] On Behalf Of Burgess, Sam
Sent: 25 January 2007 11:48
To: [log in to unmask]
Subject: Re: Journal clubs and copyright

Hi Beverley - this is a very fine point, I always thought that multiple copies just couldn't be made!  I will happily be proved wrong though.
 
Sam
-----Original Message-----
From: Hixon Beverley (RD7) HWPH-TR Deputy Librarian [mailto:[log in to unmask]]
Sent: 25 January 2007 11:44
To: 'Burgess, Sam'; Hixon Beverley (RD7) HWPH-TR Deputy Librarian; [log in to unmask]
Subject: RE: Journal clubs and copyright

Sam,
 
It's library privilege copies (ie copies made on behalf of someone else by a librarian) where they have to declare that noone else with whom they work or study is making a copy which is why the library can't make multiple copies.
 
For journals clubs an individual copy is being made under the fair dealing exemption "which includes research criticism and review"
(Cilip website: http://www.cilip.org.uk/NR/rdonlyres/C0627F34-2D98-4BD3-9CCC-765D787D374E/0/mcglaca_legislationguidelines.pdf)
 
and is not breaking the law in my opinion (but I'm not an intellectual property lawyer of course!)
 
Beverley
-----Original Message-----
From: Burgess, Sam [mailto:[log in to unmask]]
Sent: 25 January 2007 11:21
To: 'Hixon Beverley (RD7) HWPH-TR Deputy Librarian'; [log in to unmask]
Subject: RE: Journal clubs and copyright

surely they can't each make their own copy as no-one can copy because to the best of their knowledge no other person with whom they work or study can make or intends to make a copy.
 
But, I am given to understand that if they can each download it for themselves then this is different as each copy is recorded as being downloaded by the service provider.
 
Sam
 
Academy Library and Information Service
Great Western Hospital
-----Original Message-----
From: Hixon Beverley (RD7) HWPH-TR Deputy Librarian [mailto:[log in to unmask]]
Sent: 25 January 2007 11:13
To: [log in to unmask]
Subject: Re: Journal clubs and copyright

The possibilities I can think of off-hand:
 
1) Each member of the club makes their own copy - easiest if the journal's available electronically and the coordinator can send out a link.
 
2) Coordinator contacts the journal directly and asks permission.
 
3) Coordinator (or library on their behalf) orders correct number of copyright fee paid copies from the BL
 
There may be a cost with no.2 and there will be a quite substantial cost for no. 3.
 
Any more ideas?
 
Beverley
 

Beverley Hixon
Deputy Librarian
John Jamison Library
Postgraduate Centre
Wexham Park Hospital
Slough SL2 4HL

Tel:01753 634190

mailto:[log in to unmask]

-----Original Message-----
From: Library [mailto:[log in to unmask]]
Sent: 25 January 2007 10:42
To: [log in to unmask]
Subject: Journal clubs and copyright

Hello,

I have had a query regarding a journal club and if there's any way to get around the copyright issue when every member of the club wants a copy of the same article (when the trust does not have a copyright licence).

Can anyone who has had experience with a similar query share the advice that they gave the journal club?

Many thanks in advance,

Victoria Kirk

Librarian

John A. Aitken Library

Wirral Postgraduate Medical Centre

Clatterbridge Hospital

Bebington

Wirral CH63 4JY

 

Tel / Fax: 0151 482 7849 / Ext 4404

E-mail: [log in to unmask]




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HWPH Notice:

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Recipients should be aware that all emails sent and received by this Trust are subject to the Freedom of Information Act 2000 and therefore may be disclosed to a third party, subject to the requirements of the DPA and confidentiality of patient information.


Please inform us if this message has gone astray - before deleting it - by emailing mailto:[log in to unmask] with RETURN as the subject-line.


For further information about Heatherwood and Wexham Park Hospitals NHS Trust visit http://www.heatherwoodandwexham.nhs.uk.

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