Hi
folks
In common with most
HERs, we currently ask everyone receiving data from us to sign a user
declaration form - basically a list of things they promise not to do with the
data. As
about 80% of everything we send out now is by email, the forms (if they come
back at all) are often signed then scanned as PDFs (a bit time consuming),
returned unsigned by email, or are posted back.
I am considering
adding a box for an 'electronic signature' and was wondering if any other HER
has done this. I understand that under Section 7 of the Electronic
Communications Act 2000 typing your name can be as good as physically
signing the form, so what I am really after is some standard wording I can put
on the form to make people aware of this. (I'm slightly wary of asking our legal
team here about this as past experience tells me that the current one side of A4
would be recast as a 20 page licensing document!).
Any help, especially
regarding some wording for this part of the form, will be gratefully
received.
Many
thanks
Nigel
Nigel Pratt
Historic Data Manager
Archaeology
& Historic Buildings
Environment
Department
Hampshire County Council
The Castle, Winchester
SO23 8UD
Tel: 01962 84 6736 Fax:
01962 847055
E-mail:
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www.hants.gov.uk/environment/historic-environment/