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Dear all
A week or so ago Bruce (13/07/06) circulated a link to a helpful note produced by Kieran Byrne about the maintenance of reference data by EH Data Standards Unit:
I would like to add a couple of additional
points to clarify things for existing and potential users of exeGesIS
HBSMR...
1. EH thesaurus upgrades for HBSMR will normally be issued by EH
every 6 months, checked by exeGesIS, then made available to all users to
download. The timing is not linked to the release of HBSMR upgrades. These
thesaurus upgrades can be used by anyone on HBSMR v3.0 or later, using the
"Thesaurus Upgrade" admin function. This function carries out all the processing
to roll your data and thesaurus browser onto the new release. Each thesaurus
release has a version number and date.
2. After discussion with EH, we
can clarify that terms should never be wholly removed from the thesauri, but
they will sometimes be changed from "preferred" to "non-preferred", or from
"index" to "non-index", in which the thesaurus browser will show links to the
recommended "preferred" terms or other guidance on how index. The HBSMR
thesaurus upgrade procedure identifies records affected by these changes, and
provides the tools to update these records globally.
3. Candidate terms
can be submitted automatically to Kieran from HBSMR, using the "Submit Thesaurus
Candidate Terms" admin function. If for any reason this does not work with your
particular email software, you can instead run the "Thesaurus Candidate Terms"
report from the Main Menu > Reports menu, which can be exported/printed and
posted/emailed to Kieran.
Please get in touch with me, Tobi or Keith if
you need any more info on this,
best wishes
Crispin
~~~~~~~~~~~~~~~~~~~~~
Crispin Flower
exeGesIS SDM Ltd.
Great
House Barn
Talgarth
Powys
LD3 0AH
tel: 01874 713072/711145
fax:
01874 711156
email: [log in to unmask]
URL:
www.esdm.co.uk
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