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All, I agree with Paula's view. I would also like to add that offering people a carrot as apposed to a stick tends to work best (performance targets, user and departmental awards, green policy, user forums, local drives aren't back up as much etc). The trick is to challenge the perception that shared drives = local control and convenience, and the EDRM = central control and inconvenience. Best of luck, Michelle Bramble.cc -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of SMITH, Paula Sent: 21 June 2006 12:31 To: [log in to unmask] Subject: Re: Network drive restrictions with existing EDRM system in place Cathey This is possible but will depend upon the IT structure you have - who will manage the creation of network folders - for instance if a team gets involved in a new project they will want to create a new folder - do they have to ask RM staff, IT staff, RM satellite officer etc - and do you have the capacity to do this. You also run the risk of people creating/saving their information in folders on their personal drive or My documents folder. I previously worked for a fire service whose central IT section created all folders and file structures for staff - the user could not create any folders at all - this was without an EDRMS in place and it worked - because everyone knew who to ask and the IT department could cope with the requests. It allowed a degree of control and made the management of the file structure easier because the user couldn't go near it! If you are in a Windows environment you can set permissions for people/groups of people so that they can be stopped from creating folders within folders but you will need to talk to the IT department about implementing that - be prepared for some argument from IT and from users alike. Someone will have to have responsibility for creating folders and you may find a great deal of argument if the users are involved in cross service working for example and need to access/store/create folders on multiple drives. I do know of authorities who have turned off all other storage areas and forced people into saving into the EDRMS - obviously this will not help Mark, but in the majority of cases it is the obvious answer - why make the investment if you also give staff a get out clause. Paula -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Cathey WEBB [7220] Sent: 21 June 2006 12:21 To: [log in to unmask] Subject: Re: Network drive restrictions with existing EDRM system in place Hello, We have a similar problem and would like to limit access to the network drives. I wondered about allowing access to one network directory only and if possible stopping users from creating folders within folders. Has anyone tried this? Cathey -----Original Message----- From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Mark Brookes Sent: 21 June 2006 12:04 To: [log in to unmask] Subject: Network drive restrictions with existing EDRM system in place All, A query for the group that operate both an EDRM setup and have existing shared/personal network drives available to staff. I would like to know what if any, restrictions are placed on network drives for users (e.g. storage quotas and what cappings are applied?) in order that staff are encouraged to use the EDRM platform. Perhaps opening up the debate wider, what tricks and tools do you use to encourage staff to utliise the EDRM system rather than revert to network drives. We have publicity and awareness campaigns but would be interested in other avenues. In our situation we can not fully remove network drives because a certain range of filetypes cannot be adequately stored in the EDRM such as interlinked spreadsheets. Replies on or off list welcome, I will summarise responses where appropriate. Regards Mark ------------------------------------------------------------------------ ----------------------- Visit our website www.citb-constructionskills.co.uk for information and advice on training, learning and careers. Files attached to this e-mail have been checked with virus detection software prior to transmission but you should still carry out your own virus check before opening any attachments. CITB-ConstructionSkills does not accept liability for any damage or loss which may be caused by software viruses. The contents of this e-mail and any attachments are the property of CITB-ConstructionSkills and are intended for the use of the recipient only. 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