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Roger You will find the Information Commissioner's Employment Codes of Practice here. They are free to download or acquire hard copies and it would be well worth suggesting someone in your company reads them. Part 3 is specifically about Data Protection and Monitoring at Work. http://www.ico.gov.uk/eventual.aspx?id=437 Julie Gibbs Information Officer Crewe & Nantwich Borough Council ________________________________ From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Gajadhar, Roger Sent: 23 May 2006 09:09 To: [log in to unmask] Subject: Privacy of Emails / Telephone calls etc I would like to get your views on the following, I was sure that there was an EU Directive guiding this Our company had just implemented an It Usage Policy and as part of the monitoring process for this policy they specifically state that they will be 1 randomly opening employees Emails or listening to their voice messages 2 Using automated checking software to collect information about employees# 3 Examining logs of websites visited. 4 Keeping records of telephone calls, also listening to some of the conversation. the important thing to note is that it specifically states that this will be done without the employees prior approval and or knowledge. Your thoughts please Roger Gajadhar London Region Records Manager DAVIS LANGDON LLP MidCity Place 71 High Holborn London WC1V 6QS Main Tel: +44 (0) 20 7061 7000 Direct Tel: +44 (0) 20 7061 7626 Fax: +44 (0) 870 048 6303 Email: [log in to unmask] <mailto:*@davislangdon.com> Web: www.davislangdon.com <http://www.davislangdon.com/> ********************************************************************** PRIVACY AND CONFIDENTIALITY NOTICE This email, and any files transmitted with it, is strictly confidential and intended solely for the person or organisation to whom it is addressed. If it comes to the attention of any other unauthorised person, no action may be taken on it nor should it be copied or shown to any third party. If you have received this email in error please return it to [log in to unmask] This email message has been swept for the presence of computer viruses. ********************************************************************** Project Management | Cost Management | Management Consulting | Legal Support | Specification Consulting | Engineering Services | Property Tax & Finance Davis Langdon LLP is a limited liability partnership registered in England and Wales with registered number OC306911. A list of members' names is available for inspection at MidCity Place, 71 High Holborn, London WC1V 6QS, the firm's principal place of business and registered office. Davis Langdon LLP is a member firm of Davis Langdon & Seah International, with offices in: England, Scotland, Wales, Ireland, France, Spain, Poland, Lebanon, Bahrain, UAE, Qatar, Saudi Arabia, Egypt, Brunei, China, Hong Kong, India, Indonesia, Korea, Malaysia, Philippines, Singapore, Thailand, Vietnam, Australia, New Zealand, South Africa, Botswana and the USA ________________________________ PRIVACY AND CONFIDENTIALITY NOTICE This email, and any files transmitted with it, is strictly confidential and intended solely for the person or organisation to whom it is addressed. If it comes to the attention of any other unauthorised person, no action may be taken on it nor should it be copied or shown to any third party. This email message has been swept for the presence of computer viruses. If you have received this email in error please return it to [log in to unmask] ________________________________ _____________________________________________________________________ This e-mail has been scanned for viruses by Verizon Business Internet Managed Scanning Services - powered by MessageLabs. For further information visit http://www.mci.com -- This message has been scanned for viruses and dangerous content by IC-MailScanner <http://www.netcentral.co.uk/> , and is believed to be clean. For queries or information please contact:- ================================= Internet Central Technical Support http://www.internet-central.net =================================