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In our RM Operating Principles I say: "Where a duplicate file or information is kept for convenience this is to be destroyed as soon as it is no longer in regular use." I'm now trying to develop a definition for "regular use" and was thinking along the lines of "A document would be considered in regular use if it is referred to more than ? times per month." Has anyone given any thought to this before and would share with me what they decided regular use was. I know as minor as it may seem I shall probably get endless questions on the exact definition! Thanks, Susan Susan Mansfield Records Manager Strategy Directorate Scottish Enterprise 150 Broomielaw 5 Atlantic Quay Glasgow G2 8LU Direct Line: 0141 228 2485 Fax 0141 221 3217 E-mail: [log in to unmask]