You are required to protect the public purse. My view is that the purpose is appropriate. Do your existing policies mention the need to see birth certificates? Why not go to the registration service and request a copy of the entry? Costs £7 usually, you need parents name and approx birth date, you do not need to be related!
Paul
-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Antoinette Carter
Sent: 12 July 2006 13:28
To: [log in to unmask]
Subject: [data-protection] Obtaining Birth Certificates of Employees' Children
Can anyone help me with this one? An employee went off on maternity
leave, and a dispute is now ensuing about her maternity pay. We have
asked her to provide copies of the birth certificates of the children in
order to calculate her maternity pay and to organise child-care vouchers
(which we give out as a free, but taxable benefit). The employee is
refusing claiming it contravenes DP Principle 3 ie. that is not relevant
and is excessive; we think this is because she also been claiming other
benefits which she may not have been entitled to (but we don't know for
sure). Any advice, chaps and chapesses?
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