I am currently working on a document for the Scottish Executive and one
of the questions is what other authorities should be included in the
list of pulic authorities but I agree with you Robert - there is a need
for certain private sector companies to be included in that list - Banks
spring to mind.
Doreen
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Chell, Robert
Sent: 10 March 2006 10:41
To: [log in to unmask]
Subject: Re: Retention periods
FOI is a regime, and takes precedence. The FOIA incorporates EIR (s.39)
and DP (s.40). It's more likely that FOI will expand to the private
sector than get a divorce, dragging EIR along under its skirts.
See
www.ico.gov.uk/documentUploads/EIR%20-%20Flowchart%20to%20request%20info
rmat
ion.pdf for a simple diagram.
Robert Chell
Records Manager
Clerk to the Council
Room 111, County Hall
* [log in to unmask]
* 02 920 873327
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Tim Trent
Sent: 09 March 2006 15:36
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I like the marriage analogy. Will that mean that FOI and DP get a
DIVORCE in 6 or so more years?
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Simon Howarth (RGC)
Interim Information Governance Manager
Sent: 09 March 2006 15:29
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I am largely with Doreen on this.
I consider myself a guest of this forum as I am a "consultant", however
the main aim of the forum is for educational institutions and as such
most will be caught by FOI.
To say they should be treated seperately (where they both apply) is, I
believe, a mistake as whilst they deal with different type of
information, there is no getting away from the fact that until proved
otherwise every resquest for information is an FOI request. A request
can then stay FOI, become DPA or if necessary EIR.
The fundamental understanding that an organisation needs to manage
information properly cust across both personal and non-personal data and
so they go hand-in-hand. As I often tell people who have trouble with
this:
Think of the DPA and FOI as the husband and wife in a marriage. Both are
seperate, but both are inexctricably linked and occasionally they tread
on each others toes.
I have no problem with them having seperate forum areas, if only for
ease of sifting through loads of information!
Simon Howarth.
-----Original Message-----
From: Broom, Doreen [mailto:[log in to unmask]]
Sent: 09 March 2006 15:22
To: [log in to unmask]
Subject: Re: [data-protection] Retention periods
I believe there are a great number of
links................Durant...comes to mind........
And what is a relevant filing system.........
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Nick Landau
Sent: 09 March 2006 15:17
To: [log in to unmask]
Subject: Re: Retention periods
On what point(s) do you disagree?
Nick
----- Original Message -----
From: "Broom, Doreen" <[log in to unmask]>
To: "Nick Landau" <[log in to unmask]>;
<[log in to unmask]>
Sent: Thursday, March 09, 2006 3:04 PM
Subject: RE: Retention periods
Disagree and I do know the difference between DP and FOI (10 years of DP
and
1year+ of FoI)- as I stated in my original e-mail - I was not fortunate
enough to escape FOI as I work for a public authority. Old dog and
tricks comes to mind...........and it's not even Friday.
Even when I have refused and it has gone to Commissioner for a decision
- even although they were DP - it still went for a decision and when
decision comes we are given option to disclose again by
Commissioner....and if we refuse the applicant has the right to ask for
an appeal....
D
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Nick Landau
Sent: 09 March 2006 14:57
To: [log in to unmask]
Subject: Re: Retention periods
Well, for starters, the Data Protection Act applies to everyone whereas
the FoIA applies to only public authorities.
The scope of the DPA is all the information held by the organisation
about the individual.
The scope of the FoIA is all the non-personal information held by the
organisation.
Given this much broader scope of the FoIA there has to be an exchange
between the organisation and the individual as to what can be supplied -
indeed the Act puts a limit on the amount of information that can be
requested by the individual at one time and as a result negotiations
need to take place between them.
I would suggest that the practice of FoI is a lot different to that of
the DPA. The questions discussed in the FoI Discussion Group are along
the lines to how one should respond to a particular request.
In the DPA any information that is held about the individual must be
supplied to them, possibly unless it would be considered injurious to
them (as in the Health Service).
Nick Landau
----- Original Message -----
From: "Broom, Doreen" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, March 09, 2006 2:09 PM
Subject: Re: [data-protection] Retention periods
I note the comment relating to the other group for FoI. I am firmly of
the belief that DP and FoI should be together else why do we have IC in
England and Wales dealing with the same topic but I suppose, I do not
work for a private company and unfortunately, have the added task of
dealing with FOISA. For us in Scotland, yes we have a slightly
different Act so we have a slightly different system.
In any event, many members of the public write in under FOISA asking for
personal information - which has to be answered under FOISA and we write
back with specific exemption and sometimes have to advise that they
should make a Subject Access Request under DP.
Phew..........what have I started now?
Doreen
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Scourfield, Brenda
Sent: 09 March 2006 14:01
To: [log in to unmask]
Subject: Retention periods
I accept what Tim is saying but when the person making the enquiry about
retention dates has a long and tangled history of SARs , FOI requests
and any other request you can think of, hoping to trip us up, we want
to make extra sure we answer correctly. Which of course is what we hope,
and always aim to do anyway, regardless of who is making the request.
Brenda Scourfield
Team Leader
I.T. Division
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1 TP
Tel 01437 775380
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