Susan
We ask for details of the Absence Record too and have not been refused.
We would go back to employee to ask for consent. It is when you balance
up the pre-employment medical declaration and the absence record from
the employer that we may find anomalies. In this event, we would ask
the prospective employee to look at his/her medical declaration again
and ask if they had missed anything.
Regards,
Doreen
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Susan Ferguson
Sent: 12 January 2006 14:23
To: [log in to unmask]
Subject: Employee sickness records
I have received the following query
"I've requested a reference for a prospective employee. The employer is
the HM Revenue and Customs. In the reply they confirmed employment
dates and status but in response to our request for information
regarding sickness absences, it was stated "the Data Protection Act of
1998 prevents me from releasing details of the officer's attendance
record without their written permission".
Has anyone else had this problem? Surely it is perfectly acceptable
under DPA for us to request the sickness records from their previous
employer?
We could of course seek the permission from the prospective employee but
are there any other ideas?
Regards
Susan Ferguson
Records Management Team Leader
South Tyneside Council, Westoe Road
South Shields, Tyne and Wear
NE33 2RL
Tel 0191-424 6539
Fax 0191-424 7002
[log in to unmask]
http://www.southtyneside.info
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