The only thing I would add is that after an employee leaves an
organisation "Tax Records" have to be kept for 7 years so they may be
linked but again, I am not an expert.
Is that really you Tim?
D
-----Original Message-----
From: This list is for those interested in Data Protection issues
[mailto:[log in to unmask]] On Behalf Of Nick Landau
Sent: 28 September 2006 11:07
To: [log in to unmask]
Subject: Re: DP Question on an external forum regarding Retention of
Employment records
I am also not a specialist and certainly wouldn't presume to respond to
the
forum but, for instance, this is the HR section of the Retention and
Disposal Schedule of the NHS Purchasing and Supply Agency
http://www.pasa.nhs.uk/erm/docs/Retention_&_Disposal.doc
8. Human Resources
72 years
Review after 5 years records for
long-term
preservation transfer to e-library
Particulars of employment
Up to age 72 years
- contracts
- personnel files
- letter of appointment
- references
- changes of terms and conditions
Current address details
6 years after employment has ended
Training history
6 years
Leavers dossiers
6 years
Personnel security records
5 years if this is normal retirement age or 10 years after leaving
Annual appraisal reports
5 years
Medical/Self Certificates - unrelated to industrial injury
4 years
Job applications
3 years after employment has ended
Job descriptions
3 years after employment has ended
Annual leave records
2 years
Study leave applications
2 years
Job advertisements
1 year
Records of hours worked
1 year
These are a minimum but, no doubt, someone could object to the
information
could no doubt object to information being kept for longer than the
prescribed time.
I think this is probably standard for the whole of the NHS.
The pensions department would obviously need to keep information up to
the
death of the individual. I suppose that the person could say that they
didn't want his pension - even then I would imagine that they could
change
their mind.
Nick Landau
----- Original Message -----
From: "Tim Trent" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, September 28, 2006 10:30 AM
Subject: [data-protection] DP Question on an external forum
> Guys and gals (oh no, He's being Jimmy Saville!) I've given an answer
to
> a
> question on a discussion forum at
> http://www.complianceandprivacy.com/phpBB2/viewtopic.php?t=131
[Tinying
> that
> to <http://tinyurl.com/mal8z> http://tinyurl.com/mal8z ] and it
occurs to
> me that this group's members would, if they will, give a better answer
> than
> I have and would correct me where I'm wrong. I am by no means a
> specialist
> in HR areas, but I was "there" and gave an opinion :)
>
> I know we'd be interested in the answer here, too. Well I would :)
>
>
>
> Tim Trent - Consultant
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