We recently had a SAR for 'everything you have' . Student Loans shared a
database with the Student Loan Company. We were data controllers for the
data we input and likewise, they were data controllers for the data input by
them. We asked for permission from the Student Loan Company to disclose
their data and they agreed.
I think they were glad not to have to do all the photocopying etc......:-)
Brenda Scourfield
Team Leader
I.T. Division
Pembrokeshire County Council
County Hall
Haverfordwest
SA61 1 TP
Tel 01437 775380
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [SMTP:[log in to unmask]] On Behalf Of Tim Trent
> Sent: 20 April 2006 10:03
> To: [log in to unmask]
> Subject: Re: [data-protection] Joint controllers
>
> This raises an interesting point. If the other controllers pass you data,
> even to fulfil a SAR, aren't they passing data to a third party? And, if
> so, do they have permission to do so?
>
> I'm not criticising your helpfulness. It is highly unlikely that anyone
> would make a formal complaint about helpfulness or the results of it.
> But,
> if you met a difficult person it might cause you undue grief. Or am I and
> the wrong tree and my bark inextricably intertwined?
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Broom, Doreen
> Sent: 20 April 2006 09:57
> To: [log in to unmask]
> Subject: Re: [data-protection] Joint controllers
>
> Clearly, I am just being too helpful then. Sorry but the policy here is
> if
> we hold the information then rather than being difficult to the requester
> we
> should try and obtain the information otherwise you could be sending
> someone
> off to make as many as 10 SAR's (costing the requester a considerable sum)
> but if I am wrong then please, I am certainly open to correction.........
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Tim Turner
> Sent: 20 April 2006 08:22
> To: [log in to unmask]
> Subject: Re: Joint controllers
>
> I apologise in advance for how negative this is going to sound, but is the
> first statement entirely true? Clearly, any organisation which is
> unhelpful
> or obstructive is going to create problems rather than resolve them.
> Nevertheless, the Data Protection Act doesn't contain any advice and
> assistance provisions - "as helpful as possible" sounds like a high
> threshold. I can do "helpful", but sometimes the best you can do is just
> make sure you give out what the person is entitled to and that's it.
>
> If we hold the data, we hand it over. If someone else holds the data, they
> hand it over. If we know that someone else holds some data that the
> applicant might think we have, we tell them.
>
> I think we have to be helpful within reasonable limits, but the case
> outlined here seems to imply that data is held by two separate
> organisations. Both have responsibilities, unless one is merely processing
> on behalf of another.
>
> Tim Turner
> Data Protection / FOI Officer
> Legal and Property Services
> Wigan Council
>
> -----Original Message-----
> From: Broom, Doreen [mailto:[log in to unmask]]
> Sent: 19 April 2006 16:48
> To: [log in to unmask]
> Subject: Re: [data-protection] Joint controllers
>
> You have to be as helpful as possible. You should write to College and
> ask
> them if they have any objections to the disclosure.
>
> I had one where he requested all information re his employment - there
> were
> medical reports etc and I wrote to ask the Doctors' permission to
> disclose.
> I presume this is the same type of scenario.
>
> The other bit about Joint Data Controllers - I presume you have it in your
> notification that you can disclose to the College and vice-versa.
>
> Regards
>
> Doreen
>
>
> -----Original Message-----
> From: This list is for those interested in Data Protection issues
> [mailto:[log in to unmask]] On Behalf Of Mandi Barron
> Sent: 19 April 2006 16:02
> To: [log in to unmask]
> Subject: Joint controllers
>
> Been on leave and a bit rusty!
>
>
>
> One of our courses is run by an FE college. Students are registered as
> students of both the University and the College. ON successful completion
> the student graduates at our awards ceremony and with our certificate.
>
>
>
> I have received an SAR form an ex student of the college. I can supply the
> limited in formation that we hold in the University. Am I obliged to also
> obtain the info held by the college or does he have to apply to them
> direct
> (with another SAR fee) even though the information the college holds will
> be
> in relation to the University programme?
>
>
>
> Not sure about Joint Controllers (assume that is what we are in this
> situation)
>
>
>
> Any advice appreciated
>
>
>
> Mandi
>
>
>
> Mandi Barron
>
> Assistant Registrar (Regulation) and Information Officer
>
> Bournemouth University, Registry
>
> 1st Floor Melbury House, 1-3 Oxford Road
>
> Bournemouth, BH8 8ES
>
> tel: +44 (0) 1202 961076 fax: +44 (0) 1202 961066
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